MBL MA
7 MBL Street
Woods Hole, MA 02543, USA
Performs backup coverage and an array of administrative responsibilities to support Procurement, Accounts Payable, Treasury, and others within Financial Services when needed as determined by the Accounting Manager in consultation with the Controller. Responsibilities include daily administration of inbound mail, recurring transactional input, weekly check run mailings, account reconciliation, and may include other non-recurring accounting workflow duties to support department members involved in the financial system implementation. Ensures transactions are recorded on a timely basis in adherence to local/state/federal laws and regulations and substantiated by authorized documentation. Maintains a professional and customer-centric mindset when interacting with others, both internal and external.
Procurement Support:Support the Interim Procurement and Sourcing Manager by independently managing research guests purchasing activities.Manage departmental purchasing request spreadsheet and verification of received supplies.Treasury Support:Daily management of clearing of cash transactions within Navision based on review of bank transactional activities, with escalation of unmatched anomalies.Accounts Payable Support:Support the Accounting Manager and Accounts Payable Manager with administration of accounts payable, which may include:Validation of vendor additions, changes, and terminations.Verification of documentation including purchase order to packing slip to invoice matching (3-way match).Input within Navision software.Outreach to others to resolve identified errors or omissions.Match support documentation to check copies and prepare the weekly check mailings.Assist with ad hoc reporting and requests.Off-season support with the transactional aspects of the Purchasing Card Program, including review of transactional activities with escalation of anomalies to the Accounting Manager, and the monthly monitoring and reporting to the Controller of any outstanding/omitted reports.Other Support:Daily management of copy room area with dissemination of inbound mail to the appropriate team member or to the appropriate scan documents folder in accordance with written instructions.Complete ad hoc accounting administrative duties for the Financial Services team including organizing meetings, coordinating signatures on documents, merging and organizing electronic records, scanning confidential reports, photocopying and faxing.Performs other assignments and tasks as requested to contribute to the overall team output and results by providing coverage, information, and support as assigned.SKILLS REQUIRED:Strong written and verbal communication skills.Proven organizational skills and the ability to maintain precise records.Excellent attention to detail and accuracy.Ability to maintain confidentiality.Flexibility to meet the demands of a changing environment.Ability to work independently as well as be a team player.EDUCATION/EXPERIENCE REQUIRED:Experience within office/support roles.Demonstrated customer service experience.Experience with accounting/financial software.Experience with Microsoft Office applications, including Excel.OTHER REQUIREMENTS:None
PHYSICAL REQUIREMENTS:This position may require the lifting and movement of file storage boxes but primarily requires sedentary work (exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects). Worker must be able to stand, walk, sit, reach, push, pull, use fingertips, grasp, talk, hear, and perform repetitive motions. Worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading. This position is not substantially exposed to adverse environmental conditions.
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
#J-18808-Ljbffr