Job Description and Duties Under the general supervision of the Accounting Administrator II, the Accounting Officer Specialist performs complex professional accounting duties related to fund accounting and reporting in accordance with the requirements set forth by the Department of Finance, State Controller's Office, State Administrative Manual. Duties include but are not limited to: preparing journal entries, reconciliation of the Financial Information System for California (Fi$Cal) records to the State Controller's records, performing analysis of revenue, reimbursement and disbursement data, month-end and year-end closing entries, and preparation of year-end financial statements. You will find additional information about the job in the .
Working Conditions This work unit is subject to core business hours of 9:00am to 3:30pm. Required to sit, bend, stoop, or stand while working. Daily use of standard office equipment. When in office, work environment is mostly inside a office with artificial light and forced temperature control. Transport items weighing up to 25 pounds. Occasional mandatory overtime. Vacation time off may be limited during the months of June, July, and August for year-end closing deadlines. Professional office environment, appropriate business attire requied. Special Requirements Paper Application Submission: Electronic application submission is preferred for this JC (Job Control). Paper application packages must contain the following information on the first page of the application in order to be processed and included in the applicant pool:
•The JC number listed on the job posting
•The classification title
NOTE: •Applicants must not include any hyperlinks or confidential information on any documents provided in their application package. Examples of confidential information include Social Security Number, LEAP status, Equal Opportunity Employer information, exam results, salary, authorization to work in the US status, and criminal history.
•Only required or requested documents will be reviewed and considered by the hiring unit. Please do not submit documents that have not been requested or required.
•Applicants must provide employment history on their STD. 678 application form. Attaching a resume or cover letter does not take place of the employment history sections on the STD. 678. Incomplete STD. 678 application forms may not be considered.
• Generative Artificial Intelligence shall not be used when completing any component of your application package. •Please do not submit a second application by paper if you have submitted an electronic application.
• SROA/Surplus or Reinstatement applicants MUST check the SROA/Surplus or Reinstatement box as their basis of eligibility when submitting their application package electronically. Additionally, SROA/Surplus applicants must provide their layoff letter and title it as "SROA Letter" or "Surplus Letter" if providing the letter electronically with their application package. General Qualifications: Ability to adhere to the general qualifications outlined in California Code of Regulations 2 CCR . School Transcripts:
Application packages must include a photocopy or scan of official transcripts for the universities/colleges attended where the required coursework was received. Failure to provide official transcripts may result in removal from the exam list. Applicants providing photocopies or scans of international official transcripts may need to provide an evaluation/translation from an educational credentials evaluation service to ensure that all the required coursework can be verified by the hiring agency.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge and experience in General Ledger accounting functions. Knowledge of accounting principles and procedures. Knowledge of governmental accounting principles and procedures. Knowledge and experience with the Financial Information System of California (Fi$Cal). Ability to analyze accounting data and draw sound conclusions. Proficiency in Microsoft Outlook and Excel. Excellent verbal and written communication skills. Ability to establish and maintain cooperative professional relationships. Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Position Location Sacramento: 100 Howe Avenue, Suite 100-South Sacramento, CA 95825
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Supplemental Application - Responses to the Supplemental Questionnaire (SQ) items 1-3 below must be submitted with application package. The SQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. Completed SQ must be single-spaced, 12 pt. font, not exceed 2 pages, and responses MUST be numbered in the same order as the SQ items. Resumes and cover letters do not take the place of the SQ and application packages received without the SQ may not be considered. The SQ should address the following:
1.Describe your experience in accounts receivable functions.
2.Describe your experience working with others to complete a project or task. Please provide specific examples.
