Administrative Assistant 3

ADMINISTRATIVE ASSISTANT 3 - Associate Superintendent
Full-time / Permanent (Teamsters)
Monroe Correctional Complex (MCC)
Monroe, WA
The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 3 at the Monroe Correctional Complex (MCC) in Monroe, WA.
This position is the primary contact and provides administrative support to the Associate Superintendent at the Sky River Treatment Center.
This recruitment may be used to fill other Administrative Assistant 3 vacancies.

Monroe Correctional Complex (MCC) is a 1500 bed male all-custody level facility located 30 miles northeast of Seattle.
Employing approximately 1000 staff, the complex consists of five major units: the Washington State Reformatory Unit (WSRU), Sky River Treatment Center (SRTC), a large mental health inpatient treatment unit, Twin Rivers Unit (TRU), Intensive Management Unit (IMU), and the Minimum-Security Unit (MSU).
Services provided at MCC include custody and security, classification, education, incarcerated individual's treatments, food service, maintenance, personnel, recreation, volunteer services, religious services, library services, incarcerated individual's records, visiting and extended family visiting.
Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
This position exercises independent judgement.
This position is delegated higher-level administrative support duties and/or may be delegated to one or more major program activies.
Provides assistance in prioritizing and coordinating complex work assignments and projects.
Additionally, provides office management, scheduling, and time management in support of the Superintendent/Associate Superintendent in the furtherance of the Department of Corrections mission to "Improve Public Safety".
Duties include but are not limited to;
* Prioritize and coordinate complex work assignments and projects.
* Acts in supervisor's absence in matters concerning the administrative operation of the office.
* Keeps supervisor informed of significant and important items requiring Associate Superintendent review.
* Drafts correspondence for review and approval utilizing the Department's correspondence guidelines.
Writes a variety of materials e.g., letters, memoranda, reports etc.
Ensures the quality of the work by proof reading, format, and attention to grammar.

* Gathers background information for investigations e.g., Incarcerated grievances, etc.
* Independently researches and compiles data necessary for the preparation of reports and special projects.
* Takes and transcribes meeting minutes.
* Develops and maintains status tracking systems to ensure timely submission of tasks assigned to the Associate Superintendent and Managers under their supervision.
* Maintains and schedules calendar, appointments, and meetings for the Associate Superintendent.
* Arranges travel and accommodations required for business.
* Runs background checks for facility visitors and distributes necessary clearance paperwork.
Occasional work on Saturday may be required, work time will be flexed.Required Qualifications:
High School Diploma or equivalent level of education
And
Three years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work to include drafting and proofreading letters, memos and/or reports using correct grammar and punctuation.
OR
Formal education and/or training in office or secretarial occupations, bookkeeping, or accounting may substitute, year for year, for experience.
Proficient in Microsoft Office Suite (Includes Word and Excel) to develop complex documents.
Knowledge of office procedures and practices: business management practices, research methods and data collections: communication and correspondence practices.
Ability to work independently, read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communication effectively, both in writing and speech.
Establish, update, and maintain numerical and alphabetical filing systems; or use and electronic filing system.
Able to work in high profile fast paced environment where priorities are constantly changing.
Able to always maintain a high level of confidentiality.
Proficient in composing, sending, and replying to electronic mail.
Utilize e-mail program (Outlook) such as calendars and meeting requests.
In addition to the above, this position requires:
Ability to -
* Write clearly, factually, and concisely.

* Analyze and interpret data, weigh the risks, and make decisions or recommendations to address staff and offender needs.
* Identify and address offender behavior/needs.

* Organize and prioritize work.
* Apply conflict resolution skills.
Observation - Observes and strategizes personal action based on environmental conditions and human behavior.
Technology - Learns and utilizes computer-based applications in the performance of job duties.
Stress Tolerance - Remains calm and rational while handling difficult situations to include, but not limited to, volatile, threatening or other crisis/emergency situations.
Expertly intervenes in response to threats.
Professional Standards - Knows and applies relevant law, policy, procedure, and practice.
Adheres to established productivity standards and timelines.
Identifies own training needs and proactively seeks training opportunities.
Adaptability - Incorporates new information into an existing framework of understanding.
Accepts change and supports the Agency through changes in law, policy and procedure.
All staff entering into employment with the Department of Corrections must possess the following values at the time of hire:
* Cultivate an environment of integrity and trust: Corrections values partnership and trust.
We foster openness and support courageous conversations.
We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
* Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.
We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
* People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being.
We honor those who advance safety for all.
* Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome.
We consistently demonstrate positive behavior and always put forth our best effort.
* Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.
Preferred/desired Qualifications:
* Work experience in a Corrections facility or environment.
* Knowledge of Corrections policies, procedures, or programs.
For additional information about the agency, please visit doc.wa.gov.

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
To be considered for this position, please ATTACH SEPARARTELY your RESUME, LETTER OF INTEREST AND THREE (3) PROFESSIONAL REFERENCES with your application.
Failure to provide this information may result in your application not being considered for this position
Please note: Phone number AND email address are required for all professional references.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:
* Please include a minimum of three (3) professional references with your application.
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Please note: Phone number AND email address are required for all professional references.
* Answers to supplemental questions must be verifiable with provided work history.
* A background check including criminal record history will be conducted prior to a new hire.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
* Employees may work directly with or near incarcerated individuals in a potentially hazardous setting.
Please consider this when deciding whether to apply.

* We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
* Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation.
Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

* Animal care projects are a common component of most Washington State prisons, including dog and cat programs.
Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
* Tuberculosis (TB) is a priority health issue for DOC employees.
The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.
When positive tests result, further information, testing and treatment will also be required.
Employment is not contingent upon test results.
* This position may be represented by a bargaining unit.
* DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form:
* https://www.uscis.gov/i-9-central/form i-9-acceptable-documents
* DOC does not use E-Verify; therefore, we are not eligible to extend STEM-optional Practice training (OPT).
For information, please visit www.uscis.gov.
Telework Details
This is an onsite position and not be allocated for telework.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority.
Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
* Remote/telework/flexible schedules (depending on position)
* Up to 25 paid vacations days a year
* 8 hours of paid sick leave per month
* 12 paid holidays a year
* Generous retirement plan
* Flex Spending Accounts
* Dependent Care Assistance
* Deferred Compensation and so much more!
For questions about this recruitment, or to request reasonable accommodation in the application process, please email ****** For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.