\n Duties & ResponsibilitiesProvides administrative support to the office manager and staffAnswers telephone calls and direct calls to the appropriate parties or take and deliver messages by emailOpen, sort, and distribute incoming mailGreet and assist clients and guestPrepare letters, reports, memos, and other documents using Microsoft Word, Excel, and PowerPoint Perform administrative duties such as filing, typing, copying, binding, scanning, etc.Exhibits polite and professional communication via phone, e-mail, and mail.Set up for events and meetings.Help the Office Manager with mailing notices to property owners Perform other basic clerical and administrative support duties as needed Required QualificationsHigh school diploma or equivalent18 years of age or olderAbility to proofread documents for grammar and spellingOne year of experience with MS Word, Excel, and PowerPointAbility to work in a team environmentMulti-tasking skills and ability to organize workload while still maintaining attention to detailStrong customer service, interpersonal and communication skillsReliable, responsible, and dependableAbility to lift 20 poundsAbility to transcribe dictated material Secondary ResponsibilitiesSupporting the work of project managers and senior project managers in planning, budgeting, scheduling and contract administration in owner's representative assignments.Project coordination, field work, and quality control during the construction or abatement phases of projects.Written correspondence and record keeping for projects assigned.Client communications for progress reporting, project coordination and contract administration.Keeping abreast of technology and state-of-the-art procedures in the construction and environmental industries.Reporting to project managers for project issues and problem solving.Budget tracking, Invoice review, and assists with pay applications and management of funding sources including grant funding requests. Assist with development and monitoring of budgets and project schedules.Supports project team by performing administrative functions. Organize and maintains project communication and assists in the preparation and maintenance of project documentation.Assign duties to staff to implement project goals, as needed.Oversee variable aspects of projects and provide direct assistance to ensure timely project execution.Overview project goals and ensure project goals are achievable.Assist with procuring materials and other items necessary for completing project. Review project implementation and gather data on project execution.Coordinate with project managers and other project leads following project execution.Other duties and responsibilities as assigned.Assist with Office Management for scheduling of office events.Assist with new hire on-boarding, space set-up, assist with training, and training registration.Reproduction and assembly of project documents.Market research for new opportunities.
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