Administrative Assistant JOB-******** Anticipated Start Date June 17, 2024
Location Port Neches, TX
Type of Employment Contract to Hire
Employer Info A world leader in gases, technologies and services for Industry and Health, this company is looking at cleaner solutions and making changes to better our future. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody the company's scientific territory and have been since its creation in 1902.
With safety as their priority, training will be provided for all employees to ensure the job is done properly. Most opportunities with this company can convert to full-time employment with room for advancement if it is the right fit.
Job Summary If you are interested in the Administrative Assistant role, this is the perfect job for you.
Job Description Provides administrative support to the Plant Manager
Works safely; complies with company safety standards; ensures plant is up to date with safety regulations In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events In charge of housekeeping duties; ensures cleanliness and order in plant/office areas Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur Processes daily paperwork/reports as required Reviews/files production records Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials) Tracks employee training sessions and monthly safety meetings Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies Ensures all facility licenses and permits are current Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments Maintains office equipment and supplies Keeps track, inputs data on bulk products received on a daily basis Helps prepare annual state and federal compliance reports Oversee shipping and receiving records, procedures, regulations, tracking Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times Other duties and/or special projects as assigned by Plant Manager Skills Required Oracle. Google Suites, computer proficient.
Must have good attention to detail. 5+ years experience as an administrative assistant Proficiency in Google Workspace Ability to enter data efficiently, timely and correctly in order to meet deadlines Good planning and organizational skills Ability to professionally interact with business contacts both inside & outside of the company Strong verbal, listening, and written communications skills Attention to detail and a high level of accuracy and confidentiality Strong time management and multitasking skills Ability to work independently or as a team player Knowledge of company processes and systems such as Oracle Education/Training/Certifications High School diploma or GED Additional Requirements Demonstrated positive at titude and safety-first attitude Experience in invoice processing, comparing quotes and history of AP experience. Good written and verbal communication, will be working with vendors to correct invoice errors and gathering quotes. Shift Hours: 7:30am – 4:00pm Central Pay Rate/Salary We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
