The RoleThe Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic "get it done" attitude. ResponsibilitiesAssist management with ongoing projects as assigned, balancing short and long-term deadlinesAnswer phone calls and take detailed messages - naturally friendly, outgoing, confident, extrovertedWelcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable natureWrite and distribute email, correspondence memos, letters, faxes and formsEnsure efficient and smooth day-to-day operation of facilityMaintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipmentSign for, schedule and accept deliveries, ensure accuracy of ordersCreate detailed, accurate calendar appointments for management and internal meetings on shared calendarsPerform daily, weekly and monthly security checklistsMaintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)Keep common areas clean and tidy, including reception, meeting rooms, and kitchenFacilitate group lunch set-up and light trash removalLight data entry and proofreading/polishing internal and external documentsCreation of Power Points and/ or reports for distributionProvide general support to visitors and act as the point of contact for internal and external clientsSubmit and reconcile expenses to include blue bird reports and petty cashAny other task as assignedQualifications2 years' experience in an administrative roleExcellent professional verbal and written communication skillsCapacity to multi-task and stay organized in a fast-paced environmentProven ability to work within a team environment and support colleaguesHospitality experience is a plusUnderstands and complies with the rules, regulations, policies, and procedures of GTIDemonstrates ability to self-motivate and innovateAbility to use initiative and independent judgment appropriately while not overstepping chain of commandAbility to establish and maintain effective working relationships with all employeesBasic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretionOrganizational & presentation skills, leadershipUnderstanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating proceduresAbility to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and emailAdditional RequirementsMust pass any and all required background checksMust be and remain compliant with all legal or company regulations for working in the industryMust possess valid driver's licenseMust be a minimum of 21 years of ageMust be approved by the D.O.A. to receive an Agent badge
