Position Summary: Rutgers, The State University of New Jersey is seeking an Administrative Research Associate for the Cancer Epidemiology & Health Outcomes division of the Rutgers Cancer Institute of New Jersey ( CINJ ).
Under direction of the Director, Research Administration, this position provides administrative support to the assigned Research Faculty member(s). This position is responsible for providing high level support to the research faculty in the research, academic and/or leadership roles. The Administrative Research Associate must always maintain a high level of professionalism and have the ability to interact with high level academic and business associates as well as colleagues at all levels of Rutgers University and other institutions.
Among the key duties for this position are the following: General Administrative Support Proactive calendar management. Manage all meeting logistics including room/set-up, audiovisual, food/beverage, housekeeping, preparing a flyer or other meeting notice, formatting and sharing agenda, calendar invitations, parking/travel arrangements/directions for visitors, arrange virtual platform (WebEx, Zoom, Teams, etc.), calendar invitations, formatting and sharing agenda, collection/screen sharing of presentations, recording, chat monitoring, confirmations/reminders, basic meeting minutes/notes. Assist with preparing agendas and drafting meeting materials, including slides for faculty presentations. Perform executive notetaking. Conduct meeting follow up independently. Handle all travel and conference arrangements, travel advances, and expenses, and prepare detailed and accurate itineraries with all contact information for hotels, transportation, etc. Research Program Administration Works with CINJ Finance to initiate the hiring process. Assist with preparing an appropriate job description. Assists Workforce Planning and Performance (and Rutgers HR, as appropriate) to have the position open in ROCS . Pull applications from ROCS and provide to the faculty for review and selection of candidates. Move applicants along in ROCS as appropriate. Arrange interviews between the faculty and candidates. Responsible for faculty and staff onboarding and exiting in accordance with CINJ SOPs and respective appointment department. Manages requests for time off/attendance records for the faculty's research staff. CCSG /Research Administration Reporting Assist faculty by doing an initial review and completion of the lists of publications and awards and responding to inquiries. Support CCSG Research Program Leaders and/or Associate Directors in their CCSG -related responsibilities (e.g., coordinating Program Meetings, work with with Program Members, obtaining information for grant renewal activities). Assist faculty and/or Research Administration on necessary activities to support CCSG -related activities (e.g., External Advisory Board [ EAB ] slide sets). Grant Administration Support Request, review and draft documentation and materials regarding the grant submission process such as checklists, Letters of Support, biosketches, ancillary documents, and No Cost Extensions (NCE's). Maintain records of materials (e.g., Human Subjects forms, Resource Sharing Plans) and faculty's About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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