Assistant Director Of Human Resources

Assistant Director of Human Resources - School of Molecular & Cellular Biology College of Liberal Arts & Sciences University of Illinois at Urbana-Champaign Job Summary
The Assistant Director of Human Resources will coordinate and implement a broad range of human resource services for the School of Molecular & Cellular Biology. The Assistant Director will lead all day-to-day functions of the School of Molecular & Cellular Biology Human Resources (MCB HR) Office. Duties & Responsibilities
HR Processing and Policy Oversight Oversee the development and continual improvement of procedures and templates used in HR search processes, employee onboarding/off boarding and transaction processing to drive efficient operations within MCB HR. Interpret and apply policies and procedures related to visa (J-1, H-1, F-1 OPT, O-1, etc.) and green card processing and paperwork; work closely with the International Student and Scholar Services (ISSS) office, sponsoring faculty, and foreign nationals throughout the various processes; convey foreign national and visa processing policies and proper procedures to faculty and staff. Track and monitor compliance for assigned units in areas such as: Performance Reviews, Semester appointment submission, Ethics Training, ANCRA Training, and VSL reporting. Interpret and implement policies and procedures related to the federal Family Medical Leave Act, as well as other laws/policies related to employee leaves such as the campus Shared Benefits, Disability Leave, the Americans with Disabilities Act, etc. Employee Engagement & Relations Provide HR knowledge and expertise in responding to questions from potential and current employees regarding HR matters. Collaborate with units to create/implement trainings for current and newly hired faculty, staff, and students. Serve on college or campus committees as appropriate. Serve as advisor to faculty and staff to address internal concerns related to work environment, duties and other confidential concerns. Work closely with the Office of Access and Equity to ensure appropriate accommodations are made for employees with disabilities and Workman's Compensation restrictions. Serve as a point of contact to discern/facilitate employee discipline up to and including termination for all employment groups. Advise Executive Officers on confidential employment matters to include disciplinary issues, hiring strategies, and programs aimed at increasing faculty/staff diversity. Serve as a facilitator during difficult employee meetings to answer questions that arise and ensure policies are being followed. Consult with supervisors and employees about personnel issues, utilizing campus resources such as the campus HR office and Faculty Staff Assistance Program when necessary. Facilitate Faculty and staff mediations to promote conflict resolutions. Oversee Title IX complaints/concerns consulting appropriate campus HR offices including University Legal Counsel, DRES, UIPD, as well as faculty, staff, and students. Recruitment, Selection, and Retention Manage and facilitate all recruitment and hiring needs for MCB. This includes advising hiring managers on strategic planning for hiring new employees, developing inclusive job descriptions and advertisements, working with the Office of Access and Equity on hiring practices, affirmative action goals and equal employment opportunity practices, training search committees to conduct inclusive and effective search processes, processing and approving necessary search forms, applicant and candidate communication and outreach, extending offers, and providing direction and advice to staff and hiring managers for overall best search practices. Develop and implement improvements to increase the efficiency of the recruiting and hiring process. Serve as consultant on the faculty search process, advising on proper processes, working with search chairs to ensure compliance, and helping train others to improve search practices and outcomes and ensure the units served comply with current college and campus best practices. HR Strategy and Leadership Facilitate robust, employee-focused onboarding and exit strategies, HR processing training and mentoring of newly appointed colleagues and guidance for performance reviews, updates to employee job descriptions, probationary reviews, and employee self-evaluations for MCB. Supervise MCB HR Staff which includes, but not limited to hire, train, assign and view work of, conduct performance evaluations for, address work issues, approve time off for, set work schedules, and set goals for. In absence of a supervisor, approve time off, leave requests, and timesheets as needed. HR Processing Provide timely, efficient service for all appointment processing (including retiree, emeritus faculty, and unpaid employee appointments), including insight and recommendations on various appointment requests (often non-standard appointments). Review and process HR transactions related to specific employee groups and departmental requests. Oversee the bi-weekly payroll process and communicate leave practices and policies and ensure compliance throughout the units. Working in close contact with College and central HR units on campus and in accordance with University policy and procedures. Provide oversight for all employee files including relevant compliance documentation. Work with ISSS to facilitate foreign national arrival to ensure Visa documentation is received and facilitate onboarding meetings to discuss appointment restrictions and new hire completion. Work with supervisors on requests for Protection of Minors events, which include completion of the request form, background checks, and discern appropriate employee groups and/or designated vendors. Required Qualifications
Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
Five (5) years of work experience performing professional-level human resources duties, including researching, interpreting, and making recommendations based on HR policy. Demonstrated experience with employment visas in an academic setting and University search processes, including Academic Professional and Civil Service position searches. Demonstrated experience working with applicant tracking, employee management systems, and other HR reporting tools. BLM
Preferred Qualifications
Master's degree in human resources, business administration or related field preferred. Experience with supervision, leadership and/or distribution of labor. Experience with scientific research appointments.
Successful candidates will have: Ability to maintain a high level of discretion and confidentiality Ability to develop/establish strong working relationships with Department Heads, Directors, Faculty, and Staff of assigned units Ability to promote non-biased treatment of faculty, staff, students, and prospective candidates Ability to communicate effectively with others Ability to handle multiple projects/assignments simultaneously in a fast-paced environment Knowledge of state and national HR policies and procedures Knowledge of university and campus polices as they relate to hiring, l-9s, international work regulations, complex academic appointments, and other general employment activities to ensure that all related guidelines and procedures are administered appropriately and accurately Proven track record of customer service to diverse clients Proven ability using HR systems, processes and procedures Exceptional judgement and ability to handle sensitive matters with tact, diplomacy, and discretion Ability to multi-task, prioritize and meet critical deadlines Ability to manage and lead Human Resource staff Sets goals and objectives for team members for achievement of operational results Appointment Information
This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The target starting
salary for this position is $79,500. The final salary offered will be
determined by a thorough assessment of available market data, internal
salary equity, candidate experience and qualifications, collective
bargaining agreements, and budget constraints.
Sponsorship for work authorization is not available for this position. 
This position is on-site at the University of Illinois Urbana-Champaign campus.
For more information on Civil Service classifications, please visit the SUCSS web site at . Application Procedures & Deadline Information
Applications must be
received by 6pm (CST) on June 17, 2024 . To apply for this position, please
create a candidate profile at ,
use the Apply Now button on the posting and upload your cover letter, resume (months
and years of employment must be included), and names/contact information for
three professional references. Please remember to
include specific information on how you meet the qualifications of the position
in your application materials, including
all relevant experiences. In order to be
considered as a transfer candidate, you must apply for this position.
Applications not submitted through this website will not be considered. If
required by the position, transcripts or other documentation of credentials are
to be provided no later than the first day of employment. For further information about this
specific position, please contact . For questions regarding the
application process, please contact .


The University of Illinois must also comply with
applicable federal export control laws and regulations and, as such, reserves
the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at , or by emailing . Requisition ID : 1024197 Job Category : Administrative Apply at: