Executive Assistant for C-Level Executive The Assistant should be proactive and detail-oriented. This role manages the office for a busy C-suite executive and lawyer. Legal experience is a plus, but not required. Must have excellent communication skills, both verbal and written.
Responsibilities Handle high-volume calendar and schedule.Prepare daily "To-Do" Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive's behalf.Draft, redline and edit highly confidential documents.Understand the workflow relationships for the C-Level Executive.Liaise with multiple external legal counsels on active litigation cases, subpoenas, and contracts.E-file high volume of documents and send documents for e-sign as requested.Access and run reports on NetDocs legal database, hCue, and other corporate databases.Organize and update hard copy files, ensuring all relevant documents are within reach.Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities.Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner.Provide in-office coordination for large meetings, lunches, and team meetings.Coordinate heavy and complex travel including all associated logistics.Be a collaborative and reliable cross-functional partner.Assist with creating presentation materials and resources.Complete monthly expense reports and other administrative tasks.Plan and coordinate various team events.Contribute to initiatives and projects in addition to your core role.Perform other varying personal and professional administrative tasks as needed.Qualifications BA/BS from an accredited 4-year University or College preferred.English major or other major where extensive writing is preferred.5+ years of relevant administrative assistant experience.Prior agency experience is a plus, but not required.Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet.Must possess strong organizational, interpersonal and communication skills (including excellent phone/e-mail etiquette) and be able to manage through ambiguity effectively.Must possess the ability to pay close attention to detail.Must have the ability to meet deadlines and juggle multiple tasks simultaneously.Strong follow-up and project management skills.Able to work in a fast-paced and team-oriented department.Must be resourceful and possess good judgment.Ability to properly and discreetly handle sensitive and confidential information.Benefit offerings include medical, dental, vision, additional voluntary benefits, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $40.00 per hour
Search managed by: Michelle Schiller
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
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