Campaign & Prospect Management Coordinator

Campaign & Prospect Management Coordinator
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100 Post Office Position Title:
Campaign & Prospect Management Coordinator Position Type:
Full time Location:
100 Post Office Categories:
Staff Non-exempt Job Summary:
Do you enjoy handling multiple projects while making sure the smallest of details are covered? Do you thrive on providing support and anticipating the needs of others? University Advancement is seeking a Coordinator to support our Campaign and Prospect Management team. We are looking for a dynamic individual who brings enthusiasm and a commitment to process improvement and embraces a customer service approach. This position requires a high degree of organizational skills and a collaborative spirit. It is a 12-month (35 hours a week), non-exempt (hourly), benefits-eligible position based in Lewisburg, PA and will have the option for a hybrid work location (remote & in-office days). This position reports to Director, Campaign and Prospect Management Job Duties:
In this role, you will apply your organizational skills to effectively handle multiple projects and tasks. Working in an environment that welcomes and values creative ideas, you'll contribute to a variety of projects. Strong communication, multitasking abilities, and skillful prioritization are crucial as you work alongside this hybrid team. This role requires keen attention to detail and the ability to manage conflicting demands effectively.

Project Coordination (40%): Assist with campaign and prospect research project support, including monitoring progress, ensuring deadlines are met, and following up with internal and external partners. Take ownership of project details provided by the Prospect Management and Campaign teams and ensure they are completed precisely and on time.
Administrative Support (30%): Provide comprehensive administrative support to include managing tasks, calendars, meeting preparation and minutes, compiling information and ensuring seamless workflows for the team. Assists with budget tracking and invoice submission. Under direction, assist team with donor events.
Data Coordination (10%): Utilize advanced research sources and methodologies to support prospect research for the Development team. Assist with data retrieval, compilation, and analysis. Update CRM accordingly.
Documentation (10%) : Assist with drafting, proofreading, and maintaining documents/communications/presentations. Organize digital files for efficient communication and access.
Communications (10%) : Interact with internal and external stakeholders to share/request information and provide direction in a positive and inclusive manner. Follow up with business partners on projects and next steps to ensure deadlines are met.



This position (and all positions in our division) requires the occasional evening and weekend work to support university events including Homecoming, Family Weekend, Reunion Weekend, and other Stewardship & Donor events. We do ask staff to mark their calendars in advance for these events. This position may occasionally coordinate on-campus or off-campus events/activities outside of standard business hours.



We are looking for someone who meets one of these three requirements: High School diploma or GED and two years of experience working in an office or customer service OR
Earned an associate's or higher degree and one year of experience working in an office or customer service setting OR
An equivalent combination of education and related experience
And also has: Experience that demonstrates the ability to work with and provide customer service to people from diverse backgrounds in a respectful and professional manner.
Exceptional organizational and time management skills, independently setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Experience that demonstrates the ability and commitment to learn how to use a variety of computer-based programs and platforms to perform essential job duties.
Experience with Excel and database reports (pull, sort and organize comparative data).

The Campaign & Prospect Management Coordinator demonstrates high-level organizational and interpersonal skills, including diplomacy, tact, discretion and the ability to maintain confidentiality. The individual will exhibit confidence, composure and professionalism, building trust, cultivating positive relationships and successfully managing challenges with integrity and grace.



Additional experience (Preferred): Proven track record of effectively engaging with senior-level executives or major donors in various capacities, demonstrating strong interpersonal skills and the ability to navigate high-pressure environments.
Experience assisting working in fundraising or Advancement environment
Who we are


University Advancement (UA) is here to advance the mission of Bucknell University by engaging the Bucknell community. It is only through the support of alumni, parents and friends - by opening doors to career opportunities, engaging others to join the conversation and community, and entrusting us with their philanthropic commitments - that we can further elevate Bucknell as a leader in undergraduate education.


Our team is dedicated to this mission and unified by five values:

Lead with Integrity
Embrace a Collaborative and Inclusive Spirit
Be Open and Receptive
Nurture Creativity and Innovation
Foster a Culture of Empowerment and Knowledge

These values also illustrate how we bring, as a division, the University's strategic plan to life and exercise our commitment to diversity, equity and inclusion on a daily basis.



Job Exempt:
No

Salary Range:
17.00-20.00


The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.


This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.



Advertised:
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Benefits:


Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance options An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions) Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!) Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods. A comprehensive employee wellness program including program incentives A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card


To learn more about Bucknell's benefits, click here ! (*Eligibility criteria and waiting periods may apply.)



Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources or email . E-Verify Posters (sharing the link to the posters, which are also attached)



To apply, visit .














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jeid-11e02c6c4d24d847b257ffce0f3cda23 About Bucknell University
Bucknell University is a private, highly ranked, national liberal arts institution that offers strong professional programs in engineering, business, education, and music. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an appealing Victorian-style town ranked as one of America's best small towns. Lewisburg and the surrounding region offer a unique combination of outdoor recreation opportunities, small-town charm, and amenities such as restaurants, art galleries, an art deco theater, museums, and boutiques. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C. Bucknell University, an Equal Opportunity Employer, believes that students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. Thus, we seek candidates who are committed to Bucknell's efforts ... to create a climate that fosters the growth and development of a diverse student body. We welcome applications from members of groups that have been historically underrepresented in higher education. Show more
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