Position: Controller Cole is a high-energy, people-centric multi-disciplinary company providing Civil Engineering, Surveying, Landscape Architecture, ADA Transition Planning, and GIS services to our clients. Cole has a national presence with offices in St. Louis, St. Charles, O'Fallon, Missouri; and Phoenix, AZ.
Cole is a collaborative and forward-thinking company with team members who take pride in a positive company culture. We believe in providing our employees with an active and fun work environment. While our offices and services may span the U.S with multiple offices in high-growth regions, we operate seamlessly as one company!
Under direct supervision of CFO/Vice President, supporting financial, human relations, administration, and our overall Cole team. Provide and maintain appropriate documentation and communication to ensure daily financial activity including (but not limited to) general ledger, accounts receivable, accounts payable, are accounted for timely and accurately.
Responsibilities: · Daily review of cash reconciliation/reporting. Weekly reporting to CFO of bank activity, accounts payable, & accounts receivable to assist in cash forecasting.
· Overseeing and reviewing semi-monthly payroll and 401k contributions for all employees at all locations.
Review receivables and communications both internally and externally with weekly reporting to CFO on status of all outstanding accounts, calling out collection issues that may need to escalate. Handle monthly AR meetings with Operations staff.
· Review of credit card expenses, AP invoices, and expense reports to ensure proper receipts have been submitted, charged to appropriate projects/accounts and follow up as needed. Electronically File corresponding receipts in accordance with FAR requirements and ensure all expense entries have proper documentation when uploaded to ERP system.
· Ensure all invoices to clients are compliant with contracts (including submission of certificates of insurance, W9s, establish to set our company up as a vendor) and invoices are submitted to appropriate contacts via appropriate delivery method (some clients have portals). Ensure all relevant information is updated at a project level within billing terms on respective projects. Identify ways to improve process.
· Ensure all vendors and subcontractors have appropriate documentation in place prior to establishing them as a vendor in system.
· Assisting CFO with month end closing process, including journals, reconciliations, supporting schedules
· Assisting with HR administration when needed. Obtain New hire/openings monthly for projections.
· Willingness and ability to backup any direct reports as needed to support overall Cole team.
· Run various reports, work on special projects as requested
Assist in preparation of Annual Qualification packets with various Municipal clients to establish and maintain qualification status including preparation of Overhead rates and supporting documents.
Assist in ERP upgrade and integration testing as needed to ensure all accounting related functionality, data, and reporting needs are met or exceeded from current system. Establish procedures in the new system.
Participation in Shareholder meetings as requested.
Education and Experience · Bachelor's degree in Accounting or related field
· Ten plus years of experience in accounting, or an equivalent combination of education, training, experience
· CPA desired but not required
· Excellent organizational skills with ability to handle multiple tasks and meet deadlines
· Excellent written and verbal communication skills
· Ability to work in an office atmosphere in St Louis or St Charles, MO
It is the policy of Cole & Associates, Inc. a Missouri Corporation d.b.a Cole Design Group, Inc. in Texas & Arizona, herein referred to as "Cole" not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran.
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