Executive Administrative Assistant

We are currently seeking an Executive Administrative Assistant to join our team remotely, reporting directly to the Head of Operations. In this role, you will play a key part in maintaining a seamlessly organized and professional administrative operation, collaborating with cross-functional partners, managing calendars, coordinating travel arrangements, and providing critical administrative support for major meetings and projects across diverse locations. This is a remote position, requiring a minimum of 2 years relevant work experience. Only candidates based in the US will be considered.
**Responsibilities:**
* Maintain established system for processing, and transporting material samples until point of delivery
* Collaborate with cross-functional partners to maintain a seamless business operation
* Responsible for proactively managing daily calendars and resolving scheduling challenges
* Assist with accepting and scheduling virtual and in-person meetings and conference calls
* Coordinate travel arrangements including itineraries, agendas, and accommodations
* Process monthly expense reports. Manage incoming bills and statements related to expense report processing
* Support in administrative planning and coordinating of major meetings
* Assist with PowerPoint presentations: create slides, make edits
* Assist with Excel outputs and reporting to share key data with stakeholders
* Collects agenda topics as requested for standing team meetings
* Collaborate with other corporate Administrative Assistants when necessary