Summary
The Volpe Center seeks an Executive Assistant for the Volpe Center Director to assist in the efficient and effective management of the executive offices and in the delivery of programmatic responsibilities and administrative support functions. The employee also performs special projects which cover a range of issues that result in providing pertinent analysis and information that influences decisions.
Duties
As an Executive Assistant, You Will:
Maintain the Director's schedule and keep the Director informed of appointments, conferences, and facilitate travel arrangements. Appointments are scheduled to ensure efficient utilization of time and diplomacy is used to cancel or reschedule appointments in favor of those having higher priorities.
Receive visitors, calendar invites, and telephone calls to the Director. Use discretion, sense of timing and propriety, and an understanding of the supervisor's interest in making proper disposition of calls or visitors.
Lead efforts and studies for determining, developing, evaluating, and interpreting complex administrative processes and evaluating indirect budget resulting in recommendations and process improvements.
Prepare management communication, analyses, and reports on data, and organize the data to deliver briefings to managers, that include guidance on techniques for management and methods improvement; analyze and advise on proposed reorganizations or realignment of administrative functions; and develop new processes, data, tools, manuals, and directives covering the administrative aspects of the organization and its oversight.
Served in an executive assistant role with responsibilities for determining and interpreting certain administrative policies and procedures to be used throughout an organization. Superb communication skills are a must as this position will convey technical and administrative management requirements to employees, peers, executives, and contractors across the agency.
Requirements
Conditions of Employment:
You must be a U.S. Citizen and eligible for consideration.
You must meet specialized experience to qualify.
Required documents must be submitted by the closing date.
Submit application and resume online by 11:59 PM EST on the closing date.
Qualifications
To meet the minimum qualifications for this position, you must meet the specialized experience qualifications.
To Qualify For The Grade 12, You Must Have At Least One Year Of Experience Equal Or Equivalent To The GS-11 It Must Include:
Lead the examination and analysis of complex administrative support procedures, processes and matters and develop reports on processes, policies, procedures, and outcomes. -AND-
Lead efforts and studies for determining, developing, evaluating, and interpreting administrative policies and procedures. Examines, analyzes, and ensures administrative processes are operating at the greatest level of effectiveness.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
Knowledge and skill in applying analytical and evaluative methods in the assessment and improvement of administrative program operations and administrative management processes to improve efficiency of operations.
Skill in effective oral communications and knowledge of basic public relation principles to promote a harmonious relationship with Congressional offices, state and local government officials, various federal agencies, and the public.
Knowledge of grammar, spelling, punctuation and required format, and skill in writing letters, correspondence, reports, and other documentation, and in summarizing this information for use by others.
Skill in conducting research and preparing internal and external correspondence, reports and briefing books, and budgets sufficient to recognize essential data and provide concise, pertinent summaries of information.
For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Additional information
The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code 9202(c) and 5 C.F.R 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at ******** . To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation.
This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.
PLEASE NOTE:
Current Volpe employees with duty stations other than Cambridge, MA may apply for this position and may remain in their current duty station, if selected. Salary will be adjusted in accordance with the locality pay of the specific area.
The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.
Review our benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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