Position Facilities Clerk (DC)
Profile Summary:The primary function of the Facilities Clerk is to order and reorder parts that are directly used in the maintenance department. This position works as the vendor liaison in order to ensure that all needs are met by both the maintenance manager and the vendor. The Facilities Clerk is also assigned to other tasks such as closing work orders and well as part sourcing and data entry. Essential Functions of Job:•Performs and coordinates physical count of inventory and compare to actual count in Keep Trax Assess, perform, and properly document necessary equipment and facility repairs and adjustments.•Competently and accurately complete responsible for having all stock items listed and managed in Keep Trax.•Performs weekly cycle counts of maintenance parts to verify all min & max are correct.•Manages the inventory data in Keep Trax to make sure all parts relate to maintainable equipment.•May be responsible for providing Keep Trax administrative support and also a parts runner off site.•Performs and coordinates receiving and stocking items as necessary.•Communicates daily with outside vendors to make sure all parts are ordered and deliveredWithin expected time.•Works with Planner to make sure all PM's and WO's are entered into Keep Trax.•Communicates daily with purchasing and accounting to make sure all paper work is beingProcessed as expected.•Manages all spending in the department by accounts and reports it to the Maintenance Manager.•Works with shift team leaders to make sure all parts are being issued on time and all paper work is Complete.•Is responsible for keeping the tool crib organized and fully stocked.•Must be able to perform miscellaneous job-related duties as assigned.Knowledge, Skills and Abilities:•Ability to consistently meet minimum production standards and company service levels.•Organizational skills and the ability to multi-task.•Ability to work closely and effectively with others in a way that promotes teamwork.•Ability to work independently.•Ability to be flexible and respond to changing priorities and needs within the operations.•Possess a positive and enthusiastic demeanorWorking Conditions:•Moderate but varying temperature and humidity in office and warehouse environments.•Work is performed inside and outside the property with exposure to inclement weather.•Regularly exposed to cold, heat dust, pollen, odors, oil, fumes and noise. Physical Requirements:•Must be able to stand, sit, squat, lift and/or walk for duration of scheduled shift and life up to 50lbs.Minimum Qualifications:•Must have at least 3 years' experience in managing a parts store in a Maintenance Department.•Must understand how to organize, secure and manage a successful parts room.•Must have good planning and organizational skills
