Job Summary: To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department.
Responsibilities and Activities: • AR Collections
• Invoicing & collections, OB10, AR issues reports ( bi weekly )
• SPI Elimination spreadsheet – Monthly
• Hti weekly review and reports
• PPE Monthly report
• Greets visitors and reviews / distributes safety protocol pamphlet as needed to assure safety of our visitors while on the premises
• AR Roll forward reports
• Receives and routes incoming telephone calls following established procedures -* Logansport
• Opens incoming mail and processes outgoing mail daily
• Collects and distributes faxes, hand-delivered items, and phone messages
• Coordinates the schedule for company car usage and cleaning
• Schedules conference rooms
• Coordinates ordering of food and refreshments for meetings as requested
• Arranges copier service as needed for offices and plants
• Orders and maintains appropriate inventory of office supplies
• Pull daily banking and transfer to cash book and folders
• Maintains some Excel spreadsheets for reporting purposes
• Performs a variety of clerical duties including sending Customer / Vendor Visit Forms as required, maintaining cycle count reports, toner recycle, postage log and more
• Receives and posts all receipts daily for account receivables
• Create, maintain, and provide special reports related to accounts receivable as needed
• Setup new customers in ERP system
• Manage prepaid spreadsheet
• Calculate scrap values for vendor scrap invoicing
• PMA reporting-
• Provides Proof of Delivery documentation and copies of invoices for customers as needed
• Prepares and provides information for auditors as required
• Processes all invoices daily following the accounts payable procedures
• Processes all vouchers daily following the vouchers payable procedures
• Processes vendor invoice payments and expense report payments on the designated dates
• Interacts with vendors and customer service personnel to reconcile invoice price to purchase orders errors
• Prepare weekly and bi-weekly check runs
• Maintains sales and used tax reports as needed
• HTI and SPI bank statements
• Prepare and balance BBR for HTI and SPI• AP issues lists – bi-weekly
• Maintains certification of insurance forms
• Assist the controller in creating and analysis of monthly financials metrics for management
• Create, maintain, balance, and provide monthly asset reporting, asset-to-budget reporting, maintain asset numbering system and maintain the FAS databases
• Responsible for monthly AP and AR reconciliation and aging report
• Prepare and post general ledger entries by maintaining records and files reconciling accounts
• Answer accounting and finance questions by researching and interpreting data
• Scrap end of month analysis and reporting
• COPO COQ reporting
• Balance cash book weekly
• Vouchers accounts payable invoices
• Reconciles financial report in ERP system
• Help with MPI Banking backup
• Backup for all of HTI activity
• Assist Controller with EOM closing activities
Competencies: • Alignment with MPI Mission and Values
• Understands and performs to the Small Parts Quality Management System
• Strong communication skills
• Customer focused
• Ability and desire to perform accurate work
• Accountable and dependable
• Able to understand work and process instructions
• Ability to work well with others
• Must be able to use a PC with MS Office and navigate the Plex ERP system
Qualifications: • High school diploma or equivalent; one year of office experience preferred
• Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus
• Ability to write simple correspondence
• Demonstrate strong English grammar and composition
• Ability to effectively present information in one-on-one situations