Job Announcement
This position works within the Urban Search and Rescue (USAR) program. This is a civilian position and is scheduled to work 40 hours per week, typically 7:30 a.m. to 4:00 p.m.. The position requires "on call" availability during evening, weekend, and holiday hours, as well as overtime and after-hours response to support team activations, exercises, and major emergency incidents.
This position reports to the Battalion Chief serving as the USAR Program Manager. Duties and responsibilities include:
Managing the administrative and financial components of a highly complex, multi-million-dollar grant fund budget, funded through cooperative agreements with federal partners. Administrative oversight, and expenditure control, to ensure appropriate and timely use of funds; approval of funding of procurements and determination of allowability and allocability of items to be procured under all funding sources. Developing and overseeing the USAR program budget in close collaboration with federal partners, by establishing and monitoring performance measures and serving as the primary liaison during all audit processes. Attending grant, budget, and related meetings with county and federal partners to receive updates and provide input related to processes that affect the program. Exercising independent judgement to make final decisions regarding a broad range of significant issues including compliance and development of policies and procedures to support program needs. Directing all budgeting, purchasing, and payment activities for the program in collaboration with the program manager and logistics/warehouse staff. Coordinating and overseeing audit processes. Preparing grant proposals and reports. Ensuring compliance with all applicable federal, state and county regulations and procedures. Representing the USAR Program to county and federal partners. Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Prepares or oversees the preparation of large, complex agency budget; Oversees a group of financial staff performing complex work; Assists the Fiscal Manager with development and annual compilation of the annual, quarterly, and carryover budgets; Directs all budgeting, purchasing, and payment activities for a specialized area of grants management, accounts payable/accounts receivable, or financial operation; Assists in the development and implementation of fiscal management and accounting procedures for the agency; Maintains financial policies and procedures and has direct oversight of audits;
Coordinates and oversees audit processes; Prepares grant proposals and reports; Ensures compliance with all applicable Federal, State and County regulations and procedures. Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Extensive knowledge of the principles, methods, and practices of governmental budgeting and financial management; Thorough knowledge of intergovernmental financial management, grant management and contract management; Ability to plan and implement activities to ensure effective and efficient utilization of resources. Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, four years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.
PREFERRED QUALIFICATIONS:
Ability to supervise with 3 years of experience as a manager or supervisor. Grant writing and/or management experience. Experience with payroll, procurement card management, and record keeping. Experience working with federal funding budget streams, grants, and their reporting procedures. Experience working collaboratively with personnel from multiple divisions/work units. Advanced proficiency with MS Excel. Intermediate proficiency with MS Outlook and MS Word. Familiarity with Fairfax County's finance and purchasing policies and procedures. Excellent verbal and written communication skills. Demonstrated ability to work independently, set priorities, and multi-task.
CERTIFICATES AND LICENSES REQUIRED: Driver's license (required) Grants Management Certification must be obtained within one year of employment
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, sanctions screening, and driving record check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, may entail reaching or using hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer. Ability to communicate with others verbally and in writing. Ability to lift up to 15 pounds. All duties may be performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview; may include exercise.The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact ******** for assistance. TTY ******** . ******** . EEO/AA/TTY.
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