Reporting to the Manager, Procurement, the Fleet Operations Administrator role is responsible for all organization-owned/leased vehicles across the organization's multiple legal entities throughout North America and within our region's international locations. The role will be responsible for administrating and coordinating motor vehicle fleet operations for a fleet of approximately Responsibilities: Work with Fleet Management Company to ensure fleet needs are managed satisfactorily (registration renewals, accident, and maintenance processing) Set up/maintain drivers in the fleet management portal. Run replacement analysis reports and make recommendations for trade ins. Enter Direct Factory Orders Locate vehicles at dealerships, negotiate pricing, execute stock purchasing process. Arrange vehicle pickups, transfers, and trades. Review and approve repair requests. Execute Vehicle Sales Forms Assist drivers with accident & maintenance questions. Work with auto insurance company on accident claims (provide First Notice of Loss and repair estimates as needed) Work with our auto insurance company to facilitate insurance renewals, obtain new Auto ID cards as necessary and distribute them to drivers. Review monthly fleet invoices and execute conformity checks. Maintain vehicle activity log and review with Fleet Management Company bi-weekly. Coordinate international fleet guidelines for consistency across applicable subsidiaries and branches. Prepare RFP and/or handle fleet management contract negotiations. Explore Fuel Card, Toll Management, Sustainability and Driver Safety programs (resulting in insurance savings) Complete, execute and manage Fleet policy. Facilitate and/or partner with others on special projects as assigned. Some travel may be required Qualification Education and Experience: High school diploma or equivalent required. College degree in Business Administration, or related field, desired 1-3 years related experience preferred with fleet management/administration. 2- 5 years in an office / corporate environment. Familiarity working with insurance companies (accident management, claims, etc.) preferred Experience with fleet management system (E-Plan, Wheels, etc.) a plus Specific Skills, Knowledge and Abilities: Excellent verbal and written communication skills. Excellent organizational skills, attention to detail and accuracy Strong analytical and problem-solving skills. Ability to prioritize tasks, meet deadlines and adapt to a fluid environment. Ability to establish and maintain effective relationships with internal customers and colleagues. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams), experience with the advanced functionality within Excel. Strong interpersonal skills with a customer service focus Ability to work effectively, efficiently and strive for continuous improvement Competencies: Fundamental competencies form the foundation for individual and organizational success in TÜV SÜD and apply to all employees and showcase behaviors aligned to TÜV SÜD values and culture cornerstones and will be evaluated in performance assessments.:
Communication Listen to others and send clear, convincing, and balanced messages as well as effectively exchange ideas, information, and feelings with stakeholders. Pay attention to non-verbal behavior and respond respectfully. Give and take?feedback constructively. Possess empathy and make it the guiding principle for communication. Collaboration Work as a team with people (internal / external) through traditional and / or virtual collaboration, to develop ideas / solutions and complete a project / task, taking into consideration diversity in views and experiences. Respect other's opinions and feedback. Keep communication open and never withhold information necessary to carry out tasks. Place group goals above personal satisfaction and/or recognition and reach consensus on how to achieve the goals. Show appreciation and support each other. Customer Orientation Assess and understand internal and external customer needs. Act with integrity when creating value and results for customers and the organization. Establish and maintain effective and trusting relationships with customers. Continuously identify and explore business opportunities and innovation Self- Management Effective and efficient in managing one's time, energy, emotional well- being, and workload. Maintain a good professional image, work standards and expectations. Ensure personal life does not impact work productivity and efficiency. Additional information Equal Opportunity Employer – Disability and Veteran TÜV SÜD America, Inc. is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.
For more information on applicable equal employment regulations, please refer to the following: Labor Law 2024
