Department: Research/Interdisciplinary/Sponsored Programs
Campus: Stockton
Posting Number: ******** P
Full or Part Time: Full Time
Number of Months: 12
Work Schedule: This position is eligible for in-person/hybrid. This posting is to hire for two (2) open positions.
Open Date: 05/08/2024
Close Date: Open Until Filled
Special Instructions to Applicants: For Applicants Seeking Job Opportunities within the University: Internal applicants will be considered within the first five (5) business days of the posting period. External applicants will be considered on the sixth (6) business day of the posting period. This position is not eligible for visa sponsorship.
Position Summary Information: Primary Purpose: The Grant Application Specialist is responsible for pre-award grant compliance, grants and contract submissions under the direct supervision of the Director of Research. They will be familiar with the common federal and state grant guidelines and submission portals and will provide Pre-Award administrative guidance of grant and contract proposals.
Essential Functions: Reviews grants and incoming contracts for compliance and supports submissions of faculty and staff led proposals.Supports the Director of Research in the application of proposal and contracts/bid submission guidelines and any/all federal regulations.Review detailed proposal application information, and/or related materials, including proposal budgets, current and pending support for the researcher/faculty, budget justifications, and institutional letters of commitment.Cross-check contents of proposal with internal routing form/approval to ensure all appropriate approvals are received (IRB, IACUC, export control, conflict of interest, etc.) and/or offices notified.Review and submit proposals in the appropriate external portal complying with the requirements of the funding announcement and knowledge of the portal.Manage multiple submissions, Primary Investigators, and deadlines on a daily basis.Provides administrative support for the University-wide Research Day and the Pacific Undergraduate Research and Creativity Conference (PURCC).Assists in coordination of grant training workshops.Reviews and incorporates feedback to faculty for budget and administrative forms in grant submissions.Maintains existing grants database and University-wide new grants software Cayuse.Serves as liaison for incoming and outgoing sub-award compliance review and paperwork.Supports grant routing and administration.Provides support for other office functions, including preparation of contracts.Assists/cross trains in office compliance functions as needed and maintenance of web-based sites related to research.Coordinates/supports office personnel, including human and animal research director, and director of strategic research.Performs other related duties as assigned or requested.Minimum Qualifications: Bachelor's Degree.Six (6) months of experience in grant application/contract submissions.Preferred Qualifications: Demonstrated proficiency in the use of computer office software including word-processing, spreadsheet, presentation applications, and databases.Ability to work on competing deadlines/priorities.Excellent writing and oral communication skills.Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.Knowledge of grant proposal process.Advanced use of computer office software: spreadsheet, databases, and Outlook.Attention to detail, experience with organizing incoming processes.Experience creating/reviewing or developing project budgets.Experience and sensitivity in working with people of diverse backgrounds and cultures.Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.Ability to engage and integrate culturally responsive practices and knowledge in their work.Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires extended periods of sitting both at a workstation and in meetings, as well as repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to twenty-five (25) pounds.
Work is primarily performed in a standard office environment during standard business hours.
Hiring Range: $64,480.00 - $65,880.00. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement: University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
* Do you have a Bachelor's degree?YesNo* Do you have Six (6) months of experience in grant application/contract submissions?YesNo
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