Local manufacturer and distributor of apparel is now hiring an experienced Ocean Import/Export Coordinator.
Will be responsible for the control and administration of shipments to international factories and any alternate international sources.
Job type: Temp to Hire
Pay Rate: $25-30hr
Hours: On-site; Monday-Friday, 8am-5pm, must be ok with working occasional weekends
Essential Job Responsibilities
•Coordinate invoicing, logistics and shipping control of all International Orders to ensure our International Goal Sales are met and successfully processed within the time frame required
•Receive, print, review and check all shipping documents for all Factory Direct Shipments from our China Offices
•Check data on invoices and purchase orders for accuracy between Compass and Garpac systems
•Resolve any prices discrepancies with our Finance Team prior to invoicing in Compass
•Resolve any document discrepancies or clarifications with the factories through our associates in China and/or other colleagues internationally
•Ensure cargo receipts are properly sign and dated within the time frame required
•Ensure factory invoice copies are given to the Supervisor for Pending Documents Reports and placed on the TT Folders that will be given to our Export and Import Finance Teams so that factories receive their payments
•Process or manually issue (if needed) all necessary paperwork, including the preparation of instructions for transportation documents, certificates of origin, other certificates, commercial invoices, packing lists and any other shipping documentation associated with each shipment originated from our Distributions Centers in the USA, Belgium, Factories or any locations, vendors or suppliers
•Process all USA and International shipments by creating releases in Compass
•Process orders and Pick ticket downloads for goods shipping from our USA DC and International EDC and generate Goods Packed Report for all International Accounts
•Interact with Customer Service, Allocations, Customs Team, Finance Team, Retail Team, DC, EDC and/or any party involved to resolve any download issue or discrepancy
•Communicate with all international customers, forwarders, carriers, truckers, etc.
to process and push for shipments from our Factories or any other sources
•Ensure all sample shipments are sent without delays
•Update complete shipment information into Compass systems for proper tracking and balancing
•Monitor all shipment activity for timely arrival at destination
•Communicate any discrepancies to proper supervisor/manager in a timely and effective manner
•Interact with appropriate personnel both within and outside the company in processing logistics and/or credit and payment activity
•Ensure all documents and finance presentations are sent to finance institutions and/or customers to demand
and secure payment for all shipments
•Assume primary responsibility of all filing associated with all International Shipments processed by the Export Logistics Team
•Other activities as directed by management
Job Requirements
•Ability to work on-site
•Excellent communication skills (both written and oral)
•Ability to multi-task and prioritize effectively
•Ability to work with or without supervision
•Ability to work effectively in a dynamic, quick-moving environment
•Ability to handle high volumes of shipments, communications, documentation, and filing •Strong attention to detail
•Ability to use our invoicing systems effectively (Compass and Garpac)
•MS Office (Excel, Word, Outlook)
•Knowledge of shipping procedures, freight forwarding and export terminology
•Knowledge of general inventory operating systems
Education and Experience
•Bachelor's degree in related field or equivalent work experience
•2-3 years' experience within a trade environment with general exposure to Ocean export operations
Physical Requirements
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel, and talk or hear.
The employee frequently is required to walk; sit, reach with hands and arms, and stoop, kneel.
The employee is occasionally required to sit for long period of times.