Land Stewardship Administrative Aide (Community Service Aide Ii)

Land Stewardship Administrative Aide (Community Service Aide II)

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Land Stewardship Administrative Aide (Community Service Aide II)

Salary

$28.00 - $29.00 Hourly

Location

1120 SW 5th Ave, OR

Job Type

Casual

Job Number

********

Bureau

Portland Parks & Recreation

Opening Date

09/09/2024

Closing Date

9/23/2024 11:59 PM Pacific

Description

Benefits

Questions

The Position

Job Type: Casual, Part-time. This position has a maximum of 1,400 hours in a calendar year.

Schedule: This job is for 20 hours per week. The schedule will be decided with the manager based on what you and the bureau need.

Location: The Portland Building, 1120 SW 5th Avenue. While most of the work is located in the Portland Building office, there will also be chances to work in the field at various locations across Portland, OR.

Benefits: This job has limited benefit eligibility. Please check our benefits tab for an overview of benefits for this position.

Language Pay Differential: Th is position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.

How to Apply: Please click APPLY to submit your application via the City of Portland's online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary:

Join our team and play a key role in keeping our parks safe and healthy for the community!

The Land Stewardship Division within Portland Parks & Recreation (PP&R) is responsible for the maintenance and management of developed parks, natural areas, community gardens, and trails. We are great team. Our goal is to help park visitors connect with green spaces by providing programs and facilities that promote physical, mental, and social well-being. We are dedicated to creating inclusive public spaces and building strong relationships with the community to ensure that all residents feel safe and welcome.

The Land Stewardship Division is seeking a Community Service Aide II (CSA II) to support its initiatives and programs through administrative and technical assistance. This role is primarily office-based and includes opportunities for fieldwork, with a focus on database management and geographic information system (GIS) support. Under the guidance of senior staff, the CSA II will manage a variety of tasks from preparation to execution, ensuring the smooth operation and success of Land Stewardship's projects. Aligned with PP&R's commitment to building an anti-racist workplace, we are looking for individuals who are ready to engage in meaningful and transformative work.

What you'll get to do:

Monitor and triage community feedback to determine requests that need to be forwarded to other workgroups, escalated to relevant staff, or saved to a report.

Provide project support for the Park Maintenance Review Project by overseeing the logistics of on-site park maintenance reviews, including scheduling, training, and day-of execution, as well as develop templates and enter data to complete reports.

Provide project support for the Portable Toilet Project, including entering data into a mapping tool to document accessible, safe, and serviceable placement locations for portables.

Coordinate with portable vendors and internal staff to assist with portable ordering, installment, maintenance, and placement feedback.

Manage spreadsheet data to inform portable operations, such as installation, maintenance, and placement, and communicate relevant information and feedback across multiple workgroups and portable vendors.

About the Bureau:

Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.

PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates who can speak another language fluently to include that information in their application. Multilingual candidates are encouraged to apply.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

View Recording (https://us06web.zoom.us/rec/share/4K7Tfj-54GsuuTrITGL3khgIr1p2cIs9KLRKgR8JUCwzxdran7NEz4h3rWvQE2m8.CWS6JmGJJcfuMBzA)

Passcode: p^KRX6q#

Have a question?

Contact Information:

TroyLynn Craft

Senior Recruiter

******** (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/******** %C2%A0)

To Qualify

The following minimum qualifications are required for this position:

Experience using technology tools for data management, including creating, editing, and analyzing geographic data.

Ability to manage and analyze community feedback using software, including triaging responses, collaborating with internal teams, and ensuring timely and effective communication with the public.

Knowledge of organizational tools and strategies.

Experience coordinating and supporting project logistics, from planning and scheduling to execution, including effective collaboration with internal teams and external vendors or partners.

Ability to perform administrative tasks with a high level of accuracy and attention to detail, including developing report templates, data entry, and maintaining comprehensive records and documentation.

The Recruitment Process

STEP 1: Apply online between September 9 - 23, 2024

Required Application Materials:

Resume

Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

Your résumé should support the details described in your responses to the supplemental questions.

Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

Do not attach any additional documents.

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: Week of September 23, 2024

An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.

Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of September 30, 2024

Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 4: Selection (Interview): October

Hiring bureau will review and select candidates for an interview.

Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment:

Step 6: Start Date:

A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

City of Portland Core Values

Recruitment Process - Work Status

Equal Employment Opportunity

Veteran Preference

ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Health & Financial Benefits Office at ******** .

Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)

Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.

Retirement (http://www.oregon.gov/PERS/)

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

The City currently pays the employee's share of the retirement contribution.

Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)

Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)

Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.

Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.

01

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay questions with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Yes

No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

You may release my application; I am waiving confidentiality.

04

Do you have Experience using technology tools for data management, including creating, editing, and analyzing geographic data?

Yes

No

05

Provide a detailed example(s) of your Experience using technology tools for data management, including creating, editing, and analyzing geographic data.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

Examples of when you used the knowledge skill or ability.

Role you served in (professional, internship, volunteer).

Skills, training, transferable skills or lived experience you have that will help you in this area.

Total years of experience applying the knowledge, skill, or ability.

06

Do you have the Ability to manage and analyze community feedback using software, including triaging responses, collaborating with internal teams, and ensuring timely and effective communication with the public?

Yes

No

07

Provide a detailed example(s) of your Ability to manage and analyze community feedback using software, including triaging responses, collaborating with internal teams, and ensuring timely and effective communication with the public.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

Examples of when you used the knowledge skill or ability.

Role you served in (professional, internship, volunteer).

Skills, training, transferable skills or lived experience you have that will help you in this area.

Total years of experience applying the knowledge, skill, or ability.

08

Do you have Knowledge of organizational tools and strategies?

Yes

No

09

Provide a detailed example(s) of your Knowledge of organizational tools and strategies.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

Examples of when you used the knowledge skill or ability.

Role you served in (professional, internship, volunteer).

Skills, training, transferable skills or lived experience you have that will help you in this area.

Total years of experience applying the knowledge, skill, or ability.

10

Do you have Experience coordinating and supporting project logistics, from planning and scheduling to execution, including effective collaboration with internal teams and external vendors or partners?

Yes

No

11

Provide a detailed example(s) of your Experience coordinating and supporting project logistics, from planning and scheduling to execution, including effective collaboration with internal teams and external vendors or partners.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

Examples of when you used the knowledge skill or ability.

Role you served in (professional, internship, volunteer).

Skills, training, transferable skills or lived experience you have that will help you in this area.

Total years of experience applying the knowledge, skill, or ability.

12

Do you have the Ability to perform administrative tasks with a high level of accuracy and attention to detail, including developing report templates, data entry, and maintaining comprehensive records and documentation?

Yes

No

13

Provide a detailed example(s) of your Ability to perform administrative tasks with a high level of accuracy and attention to detail, including developing report templates, data entry, and maintaining comprehensive records and documentation.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

Examples of when you used the knowledge skill or ability.

Role you served in (professional, internship, volunteer).

The impact and/or results of your of experience.

Skills, training, transferable skills or lived experience you have that will help you in this area.

Total years of experience applying the knowledge, skill, or ability.

Required Question

Agency

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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