JOB SUMMARY:
This role supports the Entertainment Production team, coordinating planning, logistics, and execution of all projects by communicating with internal and external stakeholders. This position provides timely and accurate information critical to decision making. Must have good communication, organizational, administrative, and purchasing skills, and be able to handle multiple duties in a changing environment.
MAJOR RESPONSIBILITIES:
Performs administrative responsibilities in support of the Entertainment Production management team. Collects, analyzes, and evaluates scheduling information, and identifies schedule conflicts. Provides Team Member scheduling functions, including adding/removing shifts, shift swaps, adding job codes, and communicating scheduling changes to Team Members. Coordinates booking space across property for all projects by working with cross-divisional partners. Assembles pre-event and post-event documentation, which may include creative intent documents, technical drawings, photo references, and lessons-learned documentation. Attends weekly meetings, collects notes, and generates follow-up communications for Entertainment Production and all other pertinent teams.
Supports the procurement of goods and services necessary for the Entertainment Production team. Requests vendor proposals, coordinates receipt and distribution of all purchases, and maintains organization of storage space. Assembles RFP packets for vendor bidding. Analyses financial documentation to track missing payments for all departments across the division and coordinates the logging of heavy equipment rentals with the Technical Entertainment and Art & Design teams.
Coordinates with internal and external partners, Team Members, guests, and outside vendors as necessary to support completion of all projects. Such partners may include, but is not limited to, all Technical Entertainment disciplines, Entertainment Art & Design, Entertainment Events, Entertainment Operations, Entertainment Talent Booking and Casting, Entertainment Contracts & Licensing, UO Event Management, UO Facilities, UO Attractions Operations, and Universal Creative. Creates back-of-house project support plans, breakroom plans, and costuming and makeup prep space plans in concert with these partners.
Monitors departmental Safety and Compliance Training and identifies Team Members in need of training. Schedules and enrolls Team Members for training and audiogram testing. Monitors seasonal performer compliance requirements and identifies Team Members out of compliance.
In the absence of a stage manager, oversees independent projects such as video shoots, partner walks, and venue tours. Functions as the first point of contact for team members, guests, and interdepartmental partners, and applies all company policies and procedures as needed. Compiles related documentation and distributes to management as required.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
Performs other duties as assigned.
SCOPE:
To work with Production Team to coordinate logistics through the management of calendars, resources, communication, and record keeping.
EDUCATION:
Associate or Bachelor's degree preferred.
EXPERIENCE:
3+ years office administration and/or hospitality required;
1+ year within the professional Entertainment or theme park industry preferred;
or equivalent combination of education and experience.
Your talent, skills and experience will be rewarded with a competitive compensation package.
Universal Orlando Resort.Here you can.
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