Manager, Meeting Services

Ohio REALTORS just created a seat at the table for a Manager, Meeting Services! Are you a dynamic professional with a talent for building and maintaining sponsor relationships? Are you skilled in outreach and finding new opportunities to drive sponsorship growth? Do you excel in organizing and supporting impactful events, ensuring every detail is covered from registration to on-site assistance? We may be looking for you! Ohio REALTORS is seeking a Manager, Meeting Services to drive revenue growth and enhance member engagement through proactive sponsorship acquisition, effective event support, and efficient registration management. We are looking for a collaborative and engaging communicator with a passion for building strong, lasting relationships. This role requires a personable, dependable, and detail-oriented individual with excellent communication skills. A commitment to top-notch customer service, strong organizational abilities, and attention to accuracy in a fast-paced environment are essential. The ideal candidate will bring adaptability, patience, and a deep sense of responsibility. If you thrive in team settings, appreciate structured processes, are tech-savvy, and pride yourself on delivering consistent, high-quality results, this position could be a great fit for you! Join the Ohio REALTORS team and work for a professional trade association comprised of over 36,000 real estate professionals engaged in the real estate industry. Ohio REALTORS offers an empowering environment where you can work both independently and as a valuable team member in a dynamic industry. You'll have the chance to be part of the largest trade association in Ohio, known nationwide for its excellence! Responsibilities include: Proactively engaging potential sponsors through email outreach, cold calling, and contact list management to secure sponsorship agreements. Identifying, organizing, and pursuing new sponsorship opportunities to support growth and engagement initiatives. Attending and supporting Ohio Realtors events, meetings, and conferences (20-24 events per year, including 5 major events) to foster engagement and provide on-site assistance. Collaborating with the Director of Meeting Services on meetings, events, awards program communication, promotion, and marketing to drive successful member engagement. Developing, refining, and overseeing standard operating procedures for the filing system and Meeting Services department to ensure efficiency, organization, and compliance with best practices. Maintaining an accurate and up-to-date filing system for the Meeting Services Department. Performing additional duties as assigned by the CEO and Director of Meeting Services. Providing comprehensive support to the Director of Meeting Services for all Ohio REALTORS meetings. Respecting the confidentiality of privileged information entrusted or known by virtue of the position. Developing and managing registration lists and forms to ensure accurate organization and streamlined registration processes. Managing existing sponsorships, ensuring they are properly positioned within the process and progressing smoothly. Overseeing the Expo process, including selling booths, developing exhibitor-related registration forms in the membership database, organizing and maintaining an accurate registrant list, serving as liaison with the Financial Team to ensure accurate meeting-related financial records, and providing weekly registration reports to the Director of Meeting Services. Overseeing the registration process, including developing meeting-related registration forms in the membership database, organizing and maintaining an accurate registrant list, serving as liaison with the Financial Team for accurate financial records, and delivering weekly registration updates to the Director of Meeting Services. Managing all aspects of sponsorship sales and fulfillment: ensuring sponsorship packages are accurately sold and executed, maintaining detailed records of sponsorship information, billing cycles, monetary contributions, and obligations, and ensuring that artwork, logos, attendee names, and other necessary information are received to execute sponsorship packages effectively. Knowledge and skills required: Proficiency in Dynamics 365 (all products) Strong CRM software experience Excellent written and verbal communication skills Ability to build and maintain relationships with internal and external stakeholders Effective presentation skills Skilled in public speaking Experience: We are looking for an individual with 1-3 years of management experience in the hospitality industry. Proficiency with database technology and experience creating registration systems in a CRM or AMS are essential. A proven track record in bringing positive solutions and resolving conflicts for customers or members is a must. Event planning experience, budget management skills, and the ability to build sponsor packages while staying within budget are preferred! Education: Bachelor's degree in business, communications, or a related field preferred Meeting and Events Certificate -a plus! Hospitality Certificate -a plus! Salary and Benefits: The salary range is $60,000-$65,000 yearly depending on experience. The compensation package includes a 401(k) with match and Medical, Dental, and Vision Insurance and a hybrid schedule, 37.5 hours per week with flex-start and end times. To arrange a confidential interview, send a Resume by responding to this ad or contact ****** About Ohio REALTORS: Ohio REALTORS is your partner in protecting your home's investment...your piece of the American dream. Formed in 1910, the Association now counts as the state's largest professional trade organization, with more than 36,000 members. Ohio REALTORS is the major champion of private property rights in Ohio...the rights you, as an Ohio homeowner or potential home buyer, enjoy now and expect to preserve for your children and grandchildren. The organization is the state's largest professional trade association. Composed of real estate professionals (REALTORS), who've joined the local, state and national associations of REALTORS, its members have agreed to abide by the National Association of REALTORS' stringent Code of Ethics. It offers services to its members in addition to protecting private property rights for the public. Those member services include: lobbying state legislators on industry issues, research and professional development, providing current real estate information and member discounts on products and services, legal assistance (Note: Ohio REALTORS does not offer legal information or answer questions of a legal nature to the public. If you have a legal concern or issue, please contact a real estate attorney). Ohio REALTOR staff professionals, continually seek fresh ways of responding to REALTORS' business and professional needs, and the needs of private property owners across the state. This content is copyright 2023 Ohio REALTORS.