Job Description Summary: The Office Assistant provides crucial administrative and organizational support to ensure smooth daily operations within our office environment.
This role involves a range of tasks, from handling communication and paperwork to assisting with various office functions.
Responsibilities: Administrative Support: Answer and direct incoming phone calls, emails, and other inquiries.
Greet and assist visitors and clients.
Manage and maintain office calendars and schedules.
Schedule and coordinate meetings and appointments.
Prepare meeting agendas and take minutes.
Maintain office supplies and equipment inventory, ordering as needed.
Document Management: Create, edit, and format various documents, such as letters, memos, reports, and presentations.
File and organize documents, both electronically and in physical files.
Process incoming and outgoing mail and packages.
Data entry and maintenance of databases and spreadsheets.
Office Operations: Assist with travel arrangements, including booking flights and accommodation.
Coordinate and facilitate office events and activities.
Liaise with vendors and service providers.
Assist with basic IT troubleshooting and support.
Perform other duties as assigned.
Requirements Qualifications: High school diploma or equivalent.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Detail-oriented and able to multitask in a fast-paced environment.
Professional and courteous demeanor.
Additional Information: Experience: Previous experience in an office setting is preferred but not required.
Physical Requirements: May involve lifting and carrying light objects, sitting for extended periods, and using a computer and other office equipment.
Work Environment: Primarily an indoor office environment.