Office Manager And Bookkeeper

Our Lady of Perpetual Help POSITION DESCRIPTIONPosition: Office Manager / Bookkeeper REPORTS TO: PastorClassification: Non-ExemptGeneral DescriptionThe office manager/bookkeeper provides day-to-day financial support services including accounts payable, payroll processing, recording and reconciling general ledgers, and providing general office support.Specific Duties/ResponsibilitiesProvides bookkeeping and payroll services to the parish.Check invoices for accuracy; prepare and mail checks.Preparing and filing payroll; prepare and distribute payroll checks.Calculate and maintain accurate balances in checking accounts.Set up and maintain accounting records and files.Gather and calculate data; prepare regular financial reports for use by the parish & diocese.Type a variety of bookkeeping related routine correspondence, schedules, forms, and lists.Data entry of all accounting and financial contributions.Keep open lines of communication with other members of the pastoral staff or parish staff.Perform monthly bank reconciliations.Work with the accountants for budgeting and year end financials.Work with the finance office within the diocese.Prepare quarterly severance report for the diocese.Gather and review information for 1099's and W's.Work with the renters to solve any issues.Set up and maintain all employee files.Perform administrative and clerical tasks for the employees' human resource needs.Assists personnel in filing for benefits (e.g., retirement, insurance).Research various means of Parish efficiency in spending (e.g., phone, supplies, etc.).Other duties as assigned.Qualification/SkillsIs accountable for parish funds and responsible for meeting deadlines for bill payments and payroll tax payments to avoid penalties and fees.Knowledge of basic accounting principles.o Awareness of Archdiocese of Newark accounting practices (preferred)Ability to use various computer software programs (QuickBooks, Microsoft Office products), ability to learn custom church software.Ability to maintain confidentiality.Education and/or ExperienceExperience in helping to manage the workflow of a busy office preferred.Previous training in or applicable experience using computer hardware and software.Three to five (3-5) years' experience in bookkeeping required.Three to five (3-5) years in an office setting working with the public.Physical DemandsThe physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.