About Us:
Our vision is to help our people and organizations excel by supporting our employees both personally and professionally, providing contractor support in their operations, and creating opportunities for career advancement. To better serve our clients, we expanded our operations to include temporary staffing, specifically addressing the needs for contingent workers in their operations. We pride ourselves on delivering excellent client service and offering flexible solutions tailored to meet every requirement. Join ASCI in making your mark on Alaska's Oil & Gas history.
This job opportunity is a temporary, contingent labor position supporting our client's oil and gas operations. The role involves completing specific tasks or projects within a defined timeframe or until certain goals are reached.
Job Title:
Contracting & Procurement Support Specialist
Work Location:
Anchorage, AK – not eligible for remote work
Relocation:
Currently reside in, able to relocate to, or willing to commute to Anchorage, AK without company assistance
Schedule:
40 hours per week
Benefits Eligible:
Optional
Job Summary:
Are you a detail-oriented and proactive individual with a knack for managing complex processes? We are looking for a Contracting & Procurement Specialist who excels in understanding the source-to-pay lifecycle, from Request for Proposal (RFP) through to contract close-out. If you have experience reviewing and converting contract documentation into ERP systems, managing invoicing processes, and supporting the acquisition of goods and services, we want to hear from you. If you possess these skills and are committed to delivering exceptional client service as an expert in the field, we encourage you to apply now to be considered!
Responsibilities:
Gain a comprehensive understanding of the source-to-pay lifecycle, from Request for Proposal to contract close-out, including process workflows, approvals, invoicing, and Delegations of Financial Authority.
Review contract documentation, including drafts, executed originals, amendments, and compensation templates, and convert this information into client's ERP systems.
Keep track of tasks and requests, ensuring proper prioritization, and document and report periodic progress updates to the client.
Become familiar with capital and operating budgets and their role in the materials or services requisition process, including recognizing approved spend levels and their impact on the process.
Provide invoice lifecycle support, including onboarding suppliers, integrating them into ERP, and troubleshooting as needed.
Develop and maintain close working relationships with internal and external customers to ensure the timely acquisition of goods and services and the payment of invoices.
Manage reporting requests (both ad hoc and scheduled), requiring the ability to create reports by combining large data sets from multiple data sources in Excel.
Provide support for stakeholders in the source-to-pay process.
Identify areas for, and participate in, continuous improvement activities.
Qualifications, Skills & Experience:
At least 1 year of experience with SAP or another ERP system.
Bachelor's degree in business or a related field preferred; 3+ years of specific experience in an ERP environment will be considered in lieu of a degree.
Intermediate proficiency with Microsoft Excel, including managing large data sets and creating reports by combining data from multiple sources.
Familiarity with contracts and procurement processes.
Thorough understanding of ERP data structures (SAP experience preferred) and how data flows through the system.
Knowledge of Power BI or the ability to learn it within 6 months.
Superior written and verbal communication skills, with the ability to explain complex or technical processes in plain language to end users.
Exceptional attention to detail, time management, and prioritization skills.
If you are an individual with a disability and would like to request a reasonable workplace accommodation for any part of our employment process, please email ******** . Please indicate the specifics of the assistance needed. This option is reserved only for individuals requesting a reasonable workplace accommodation. It is not intended for other purposes or inquiries.
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