**Job Title: Secretary - Work from Home**
**Company: XPO Logistics**
**Location: Washington, D.C., US**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 2**
**Job Description:**
XPO Logistics, a leading global provider of transportation and logistics services, is seeking a dedicated and reliable part-time Secretary to support our operations. The successful candidate will work remotely, demonstrating strong organizational and communication skills to ensure smooth administrative functions. You will play an essential role in maintaining efficiency and fostering a collaborative environment, all while embodying our commitment to diversity and inclusivity.
**Key Responsibilities:**
- **Administrative Support:**
- Manage and prioritize multiple tasks, including scheduling appointments, organizing meetings, and coordinating travel arrangements.
- Handle incoming calls, emails, and correspondence, ensuring timely responses and effective communication.
- Maintain detailed and accurate records of communications, meetings, and action items, ensuring all information is up to date and accessible.
- **Documentation & Reporting:**
- Prepare, edit, and proofread various documents, including reports, presentations, and memos, adhering to company standards.
- Maintain organized filing systems (both digital and physical) to streamline information retrieval and ensure compliance.
- **Decision-Making & Problem Resolution:**
- Assist in decision-making by providing necessary information, insights, and recommendations to supervisors and team members.
- Identify potential issues and suggest solutions, demonstrating proactive thinking and a solution-oriented approach.
- **People Management and Collaboration:**
- Foster positive relationships with team members, clients, and vendors, ensuring open lines of communication and collaboration.
- Support onboarding processes for new team members and assist in training as necessary, contributing to a welcoming team atmosphere.
- **Project Coordination:**
- Assist in the coordination of special projects, ensuring deadlines are met and objectives achieved.
- Collaborate with different departments to gather relevant information and create an environment that promotes teamwork and innovation.
**Requirements:**
- **Education & Experience:**
- Minimum of 2 years of experience in an administrative or support role, preferably in a logistics or corporate environment.
- High school diploma required; an associate's degree or higher preferred.
- **Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Understanding of project management tools is a plus (e.g., Trello, Asana).
- **Personality Traits:**
- Dedicated: Demonstrate a strong work ethic and commitment to achieving team goals and objectives.
- Reliable: Maintain consistency by meeting deadlines and completing tasks with accuracy.
- **Soft Skills:**
- Decision-Making: Ability to analyze situations and make informed decisions in a timely manner.
- People Management: Strong interpersonal skills to effectively manage communications and relationships with diverse individuals.
**Benefits:**
- Travel & spending expenses covered for required travel.
- Paid Time Off (PTO) to ensure work-life balance.
- Free food provisions during events and meetings.
**Working Environment:**
At XPO Logistics, we are committed to creating a culture of belonging that amplifies our diverse voices. We believe diversity enriches our workplaces and fosters innovation, leading to better solutions for our clients. We eagerly welcome applications from individuals of all backgrounds and experiences.
**Application Deadline:** ********
**Equal Opportunity Statement:**
XPO Logistics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
