Senior Compliance Specialist - Juvenile Services Division

Senior Compliance Specialist - Juvenile Services Division Apply remote type Hybrid Available (OR, WA) locations Portland, OR time type Full time posted on Posted 2 Days Ago job requisition id R-16233
Current employees: Please apply through the employee portal to be considered for this opportunity. Pay Range: $42.71 - $52.58 Hourly
Department: Department of Community Justice (DCJ)
Job Type: Regular Represented
Exemption Status: United States of America (Non-Exempt)
Closing Date (Open Until Filled if No Date Specified): November 24, 2024

The Opportunity: OVERVIEW This work matters! Do you have proven success in collaborating with juvenile justice stakeholders? Are you experienced in building relationships with contractors and monitoring their compliance? Are you a leader who values team collaboration and knows the value of forming strong and effective working relationships? Do you want to join a dynamic and collaborative team working in positive youth development?
The Juvenile Services Division (JSD) aims to provide a rehabilitative and community-focused approach to juvenile justice. Through the implementation of restorative practices, JSD seeks to address the needs of young people and their families by cultivating a trauma-informed comprehensive and holistic framework that fosters success and empowerment for those impacted by the juvenile justice system. Join us in this directive!
This position supports programming for the court and community service teams by serving as a subject matter expert to lead, develop work plans, and guide implementation of evidence-based practices and services to improve outcomes for justice impacted youth and families. This position will perform complex contract management work for JSD and work collaboratively with DCJ Contract Compliance. This position will identify system gaps and necessary program development to improve services for youth and families.
The Department of Community Justice is looking for a Compliance Professional who can demonstrate expertise in the following areas: Strategic Planning / Leadership: You will develop goals and direction based on the overall county/department mission and vision to increase community safety through positive change.Results Through People: You will help achieve results through the contribution of others by motivating and inspiring growth and productivity.Relationships and Community: You will build positive and sustainable relationships with a range of key internal and external stakeholders.Leading Cross-Culturally: You will foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision, mission, and goals of the organization.Team Building: You will develop, inspire, and foster employees to work collaboratively.Organizational Savviness: You will demonstrate understanding and good judgment of organizational culture and interpersonal relationships, with both internal and external groups, to identify opportunities of mutual interest and benefit.Delivery: You will ensure services are provided by quality processes through monitoring and understanding.Outcomes: You achieve quality outcomes for the individual, the organization, and the county.Personal Development: You will strive for an honest and accurate assessment of oneself and demonstrate willingness for continuous improvement.Functional/Technical: You possess specific knowledge about laws, regulations, certifications, licensure and skills for specific assignments. The Senior Compliance Specialist's responsibilities include: Site Reviews, Contract Monitoring, and Contract Compliance Conduct thorough site reviews to assess adherence to contractual agreements and requirements.Identify areas of non-compliance and develop corrective action plans.Communicate findings to relevant stakeholders and provide recommendations for improvement.Monitor and track contract deliverables, milestones, and performance metrics.Collaborate with internal teams and external partners to ensure contract compliance.Prepare detailed reports documenting site review findings and compliance status.Participate in meetings and discussions to address compliance issues and drive continuous improvement initiatives.Support Providers with technical assistance related to invoice supporting documentation.Initiate community meetings for providers, stakeholders, and County staff in relation to the program.Meet routinely with JSD program managers to review and stay informed on programmatic needs or trends.Monitor contract performance, milestones, and deliverables to ensure quality standards are met.Coordinate with internal and external stakeholders to address any issues or concerns related to contract execution.Conduct regular reviews and audits of contracts to identify potential risks and opportunities for improvement.Develop and maintain strong relationships with contract partners and vendors to facilitate effective communication and collaboration.Provide guidance and support to teams on contract-related matters.Prepare reports and updates on contract performance for management and stakeholders.Implement strategies to optimize contract processes, enhance efficiency, and achieve program objectives. Program Planning and Oversight Develop effective working relationships with community members and partner agencies, such as POIC, Latino Network, IRCO, NAYA, Higher Ground Counseling, Gun Violence Impacted Families Behavioral Health Team, Gresham Youth Services, Office of Violence Prevention.Develop accountability tools to gauge contractor compliance and to monitor staff referrals.Provide monthly utilization reports and analysis to leadership team.Problem solve programmatic issues.Lead efforts to collect and analyze quantitative and qualitative information to improve JSD programs, policies, decision making, and the overall administration.Collaborate with internal stakeholders to determine procurement needs and specifications.Manage relationships with suppliers to ensure timely delivery and quality of goods and services.Monitor supplier performance and address any issues and/or discrepancies.Implement cost-saving initiatives and process improvements to optimize procurement operations.Participate in contracting meetings for renewals or new procurements to assist with programmatic scopes or utilization data.Provide quality assurance as program expands or changes to ensure contract stays current or initiate the amendment process.Assist with resolving any invoicing issues in relation to utilization or supporting document discrepancies.Researches, reviews, and approves flex fund forms.Works with the Placement Coordinator to approve shelter bed invoices.Serves as a primary point of contact for providers.In collaboration with the DCJ Contracts Team and develop procurements to purchase services from providers.Coordinate with funding sources regarding funding requirements and regulatory changes.Initiate community meetings for providers, stakeholders, youth and families, and staff, and analyze their observations about service delivery.Consult with other County departments about overlapping services.Procure services that are aligned with community needs, and demonstrate good stewardship of public funds.Make recommendations during the funding allocation process, and during the negotiation of subcontracts.Supports Behavioral Residential Services (BRS) program with compliance audits, reconciliation, and invoice processing. WORKFORCE EQUITY At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion.
TO QUALIFY We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*: Advanced knowledge, skill and ability leading positive youth development and youth leadership opportunities.Advanced knowledge, skill and ability working collaboratively with various juvenile justice stakeholders.Three (3) years' experience of progressive responsibility in contract management, contract compliance, and compliance programs.Equivalent to a Bachelor's Degree in business, criminal justice, social science, or related field.Demonstrable ability to develop and maintain relationships with stakeholders, system partners, and community partners.Must pass a thorough background investigation which includes, but is not limited to a review of applicant's criminal, civil, driving, military, educational and employment history prior to employment. Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates.
Six (6) years' experience of progressive responsibility in contract management, contract compliance, and compliance programs.Experience with the Criminal Justice System.Experience with the Juvenile Justice System.Experience with culturally diverse community partners. SCREENING AND EVALUATION The Application Packet: Please be sure to provide all the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.Attach a resume: Please indicate how you meet the required minimum qualifications. Attach the document to the on-line application.Cover Letter: Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting. Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education.
ADDITIONAL INFORMATION Type of Position: This hourly position is eligible for overtime.
Type: Represented
FLSA: Non-Exempt
Schedule: Monday – Friday, 40 hours per week
Location: Juvenile Justice Complex @ 1401 NE 68th Ave, Portland OR 97213
Telework (Remote): This position is an Ad Hoc on-site/telework position; Work at a telework location is unscheduled, infrequent, or as needed, subject to the Multnomah County Telework Policy and based on the Department's business needs.
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include: Health insurance (medical, dental, vision).Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).Generous paid leave (vacation, sick, parental, bereavement, military etc.)Life insurance, short-term and long-term disability insuranceOptional deferred compensation and flexible spending accountsAccess to a free annual Trimet bus passAccess to wellness resourcesPublic Service Loan Forgiveness (PSLF). Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics.
Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process.
Questions? Recruiter: Danny Fajardo
Email: ******
Phone: +1 (971) 2919300

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