SENIOR MANAGEMENT ASSISTANT (1844) - Multiple Departments Citywide (C00196)
Full-time
Certification Rule: Rule of the List
Work Hours: Regular
Job Code and Title: 1844-Senior Management Assistant
Fill Type: Permanent Civil Service
Eligible List Type: Combined Promotive and Entrance
Are you interested in supporting City departments problem-solve key City services like homelessness, environmental sustainability, transportation, green spaces, or public safety? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy managing and administering things, this job may be the right fit. The City and County of San Francisco is looking to hire multiple management assistants to be part of the City workforce of nearly 40,000 staff and growing.
Senior Management Assistants perform difficult and complex professional level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration, and fiscal reporting; development and administration of contractual agreements, leases, and grants; evaluation and development of management policies and procedures; management of department specific programs and functions. Performs related duties as assigned.
SENIOR MANAGEMENT ASSISTANT POSITION AND JOB RESPONSIBILITIES
Manages the resources and staffing of an office, section, operation or program: monitors available budget and maximizes use of existing staff and resources; recommends changes in staffing and/or acquisition of equipment/materials; oversees various staffing and personnel-related functions; oversees purchasing, billing and inventory control; coordinates building security, maintenance and utilization of space.
Manages the functions of an office, section, operation or program: plans, prioritizes and schedules workload, delegating specific tasks as necessary to subordinate staff; coordinates and oversees clerical & technical support activities; monitors productivity and evaluates outcomes; compiles and produces a variety of status reports for management; ensures compliance with established departmental policies, procedures and goals, as well as legal requirements and regulatory mandates.
Supervises the work of assigned staff: plans, assigns, directs and reviews work; monitors and evaluates performance of subordinate personnel; completes performance appraisals and counsels employees; provides training and aids in staff development; fosters cooperation and teamwork amongst staff.
Coordinates work and/or planning functions with other offices, programs, agencies, contractors, departments and members of the public to meet established goals and objectives.
Performs a variety of research and reporting functions: identifies issues; consults with departmental personnel and other individuals/experts; evaluates information and documentation from a wide variety of sources; conducts surveys and needs assessment; gathers, compiles and analyzes statistical and other data; writes reports and prepares documentation for evaluation by management and/or administrative staff.
Develops and/or recommends policies, procedures and work practices for an office, program, operation or section.
Performs or assists in budget development, resource planning, and fiscal reporting.
Develops and administers contractual agreements; develops language and specifications; prepares contractual documents; prepares requests for proposals and bid solicitation.
Monitors and oversees grants received and/or disbursed by the department.
Education:
Possession of a baccalaureate degree from an accredited college or university.
Experience:
Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.
Substitution:
Additional qualifying experience may substitute for the required education on a year-for-year basis.
Verification of Education and Experience
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
SELECTION PROCEDURES
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the Management Assistant Core Exam.
Additional Information Regarding Employment with the City and County of San Francisco
The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
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