Treasurer/Administrative Supervisor - SabattusStart Date: October 21, 2024 | End Date: November 21, 2024
County: Androscoggin County
Job Type: Finance
Position Title: Treasurer/Administrative Supervisor
Reports to: Town Manager
Department: Administration
POSITION NARRATIVE:
All fiscal work in the handling and accounting of Town fundsAll accounting maintenance and reporting functions for all fundsPayroll, accounts payable, record keeping and reportingHR administration and record keeping functionsBenefits administration and record keeping functionsAll account receivable functionsAll reporting necessary for all town auditsTax reportingSupervises two or more employees in the officeAssists at the front window as a Motor Vehicle Agent, tax collector, Inland Fisheries & WildlifeAssists with General Assistance administration.The employee in this position performs under the general supervision of the Town Manager with considerable independence of action in accordance with applicable laws and following generally accepted accounting practices. Work is reviewed through observation, verification, internal audit, and through fiscal audit.
EXAMPLES OF WORK:
Responsible for the disbursement of all monies, monitoring expenditures and issuing checks.Receives and processes invoices for payment and purchase orders, prepares checks and maintains related records.Works with Department Heads getting all bills approved and paid on a timely basis.Works with Department Heads reconciling all accounts payable vendor statements against invoices paid and pending.Prepares the weekly payroll for all departments.Prepares all warrants for the Board of Selectmen's approval for both accounts' payables and payroll, on a weekly basis.Prepares payroll related reports such as FICA, State and Federal withholding payments; maintains departmental records, and issues pay checks.Processes all the disbursement checks generated by the payroll system for direct deposit, Retirement deposits, and general bank deposits, etc.Responsible for filing all tax forms for the Town, i.e. 941's at the State and Federal level.Responsible for maintaining all general and subsidiary records of Town accounts according to established accounting procedures.Prepares monthly financial reports of expenditures and revenues and general ledger as needed by the Town Manager, Department Heads and all other groups.Responsible for a complete chart of accounts that meet the anticipated needs of every fund required in the municipality.Responsible for closing out the system at the end of the fiscal year and enters the approved budget into the system.Responsible for working with the Town's external audit firm, setting up all necessary reports and gathering all the information that will be needed to complete the audit.Responsible for maintaining that portion of the personnel files involving benefits and attendance records.Responsible for completing and maintaining files of all Workers' Compensation claims and filing the necessary annual OSHA reports.Responsible for filing all payroll tax returns and reports monthly, quarterly and annually.Responsible for creating all W-2's and 1099 forms at the end of the calendar year.Maintains a record of the daily cash balance and reviews weekly with the Town Manager.Responsible for keeping track of Daily Cash reporting, the number and types of transactions completed daily.Prepares 30-day notices, tax liens, foreclosure notices and all discharges of the same.Assists the Town Manager in Human Resource administration.Assists the Town Manager in finance administration.Assists the Town Manager with preparation of the annual budget.Works on special projects as requested by the Town Manager.SKILLS, ABILITIES AND REQUIREMENTS OF THE POSITION:
Accounting principles and procedures, particularly as applied to governmental accounting and computer systems.Knowledge of Office tools such as Microsoft Office, MS Word, MS Excel and accounting software for TRIO.Ability to exercise judgment and initiative in analyzing and evaluating accounting problems and in developing or recommending modifications and improvements in existing processes and procedures.Ability to analyze cash flow.Ability to accurately perform complex accounting work.Ability to establish and maintain effective working relationships with other Town Officials, employees and the public.DESIRABLE EXPERIENCE AND TRAINING:
Bookkeeping and accounting procedures.Benefits and insurance administration.Municipal bookkeeping and Trio municipal software.Accounting degree and/or other related business degree or an equivalent combination of experience and training.This is a salary position. Compensation will be based on qualifications.
Please email application, resume and references to Erik Baker, Interim Town Manager, at ******** . They may also be dropped off at the Sabattus Town Office, 190 Middle Road, Sabattus, ME.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. * External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
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