**Job Title:** Virtual Assistant
**Company:** Peabody Energy
**Location:** Washington, D.C., US
**Job Type:** Part-time
**Seniority Level:** Entry Level
**Years of Experience:** 1
**Job Description:**
Peabody Energy is seeking a dedicated and enthusiastic Virtual Assistant to join our dynamic team in Washington, D.C. As a part-time entry-level position, this role provides an excellent opportunity for individuals looking to kickstart their careers in a supportive and innovative environment. The ideal candidate will exhibit a passion for excellence and possess a confident demeanor while providing administrative support to ensure the seamless operation of our daily activities.
**Responsibilities:**
- **Administrative Support:**
- Manage the scheduling of meetings, appointments, and calls, ensuring timely communication and coordination among team members.
- Prepare and maintain virtual files, documents, and reports, ensuring all materials are organized and easily accessible.
- Assist in the preparation of presentations, proposals, and other documents as required by department heads.
- Handle incoming communications (emails, calls, messages) and respond appropriately or redirect them to the relevant parties.
- **Research and Data Management:**
- Conduct thorough research on relevant topics, industry trends, and company initiatives to provide actionable insights and support decision-making processes.
- Collect and analyze data to assist in project development and departmental strategies, ensuring accuracy and relevance.
- Maintain up-to-date knowledge of organizational procedures and industry standards to ensure compliance and best practices.
- **Communication and Coordination:**
- Act as a primary point of contact for internal and external communications, demonstrating professionalism and confidence in all interactions.
- Collaborate with team members to coordinate projects and streamline operational processes, promoting a culture of teamwork and adaptability.
- Provide exceptional customer service to clients, partners, and stakeholders, representing Peabody Energy in a positive manner.
- **Task Management:**
- Assist in tracking project timelines and deliverables, ensuring that deadlines are met and that team members are aligned with project goals.
- Prioritize tasks effectively, demonstrating strong organizational skills and the ability to adapt to changing priorities.
**Requirements:**
- **Education & Experience:**
- A high school diploma is required; associate's or bachelor's degree preferred.
- At least 1 year of relevant experience in administrative support or a customer service role.
- **Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Trello) is a plus.
- **Personality Traits:**
- Energetic and proactive in approach, bringing enthusiasm to team dynamics.
- Confident in communication and interaction with a variety of stakeholders.
- **Soft Skills:**
- Strong research skills with an ability to distill complex information into clear and concise formats.
- Adaptable to changing situations and willing to tackle new challenges as they arise.
**Benefits:**
- Life insurance
- Free accommodation
- Paid sick leave
**Working Environment:**
At Peabody Energy, we pursue excellence in every endeavor and set a high standard for achievement. Our team culture encourages continuous improvement and a commitment to professional growth.
**Application Deadline:** October 15, 2024
**Equal Opportunity Statement:**
Peabody Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
