Academic Affairs Coordinator Job ID: 273111
Location: Gordon State College
Full/Part Time: Full Time
Regular/Temporary: Regular About Us
Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide. Job Summary
This position is responsible for assisting the Senior Academic Affairs Coordinator with the administrative functions of the Office of the Provost and Vice President of Academic and Student Affairs. Responsibilities Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel. Manages calendars and makes appointments for the Provost. Processes requests from students, faculty, staff, and the general public. Coordinates travel arrangements for Academic Affairs personnel. Manages the workflow and tracking of forms requiring signatures (key requests, overloads, etc.). Manages and tracks MOUs for the Academic Affairs office. Modifies and updates various internal documents, reports, and publications. Researches, prepares, and distributes correspondence and reports. Coordinates with facilities maintenance personnel regarding building maintenance and repairs. Manages purchasing and inventory control for the office of Academic Affairs. Prepares catering event forms for Academic Affairs. Assists with the hiring and training of student workers; develops work schedules. Manages and tracks part-time faculty new hire paperwork. Prepares and updates faculty files. Coordinates and prepares documents and correspondence related to new faculty orientation. Assists in managing the course scheduling process via CourseLeaf CLSS. Assists in academic catalog management via CourseLeaf CAT. Assists with the collection of documents for accreditation compliance. Processes academic standing letters to students. Assists in the coordination of all details for two commencement ceremonies per year. Serves as liaison for external programs. Assists Senior Academic Affairs Coordinator as needed with additional office duties. Maintains the confidentiality of Academic Affairs correspondence and business. Performs related duties as assigned. Required Qualifications Knowledge and level of competency commonly associated with the completion of an associate degree. Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one year experience or service. Knowledge, Skills, & Abilities Knowledge of college and University System of Georgia policies and procedures. Knowledge of modern office practices and procedures. Knowledge of college and departmental policies and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication. USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Institutional Values
Gordon State College is committed to the following core values: Student Focused - Life-Long Learning/Scholarship - Excellence - Respect - Collaboration
More details on WHAT WE STAND FOR and GSC core values can be found online at Equal Employment Opportunity
Gordon State College is an equal employment, equal access, and equal educational opportunity. It is the policy of Gordon State College to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For questions or more detailed information regarding this policy, please contact the Gordon State College Office of Human Resources at . Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources. Other Information
Minimum salary for this position is $32,002.
This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include: Health insurance Dental Vision Flexible Spending Account (FSA) Health Savings Account (HSA) Life Insurance Sick Leave Vacation Leave Parental Leave Retirement Employee discounts Tuition reimbursement Background Check
Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test. To apply, visit
