Job Description: The Accountant is responsible for maintaining the official office files, aids in the implementation of new or revised accounting procedures and computer systems, reconciling various general ledger accounts including payroll and gift accounts, assisting with purchase order reviews, coordinates fixed asset inventory review, assists with grant maintenance including reconciling, invoicing and reporting, maintains Business Office help inbox, and various other items.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise. Essential Functions: Reconciles various GL accounts which include payroll related accounts, gift clearing account, and reviews all funds gift account reconciliations periodically throughout the year.
Generates general ledger journal entries such as settling of due to/from between funds, monthly charges of internal items, and payroll adjustments.
Reviews emails in the general help inbox and routes the emails to the appropriate person in the business office in a timely manner.
Works with departments to resolve purchase order discrepancies and ensure receipts are processed on a timely basis. Resolves issues that arise with purchase orders and Amazon punch out program.
Assists with the review and issuance of purchase orders in the Workday system. Reviews open purchase orders, regularly, and closes as appropriate.
Reviews trackable spend in Workday and gathers information related to fixed assets, assigns, and affixes property tags, and updates the Workday fixed asset records accordingly.
Coordinates physical inventory of fixed assets by sending departments a list of assets assigned to their department and updating the fixed asset system with changes listed.
Coordinate with departments on disposition of university property and records disposals of fixed assets in Workday.
Creates, reconciles, and maintains federal and private research grant and award financial systems and files in collaboration with the Assistant Controller, Grants and Endowments. Confirms and verifies budget and actual accounting applications for each grant along with allowable indirect costing. Works to ensure compliance with grants and sponsored research activities from a financial perspective.
Assists the Assistant Controller, Grants and Endowments with required financial filings. Ensures compliance with governmental (Federal, State) and other agency reporting requirements.
Assists with maintaining an organized and accessible filing systems, storage areas, and general files maintained for daily usage.
Assists with implementing and testing changes in Workday and other applicable computer systems.
Maintains Business Office web site and written procedures.
Keeps up-to-date on information that affects accounting at W&L through newsletters, conferences, classes, etc. and be able to guide the non-exempt staff on any of these items that affect their areas of responsibility.
Prepares the necessary audit work papers as assigned during the annual audit process.
Performs internal audits as deemed necessary by Controller and/or Treasurer.
Additional related duties as assigned.
Minimum Qualifications: A Bachelor's degree is required. It is preferred that the degree is in Accounting, or a closely related field.
Experience using a centralized accounting system.
Advanced knowledge and understanding of Microsoft office products, including a thorough knowledge of Excel and Word.
One to three years' work experience in a business environment beyond degree attainment is preferred.
Application Instructions: Review of applications will begin on May 20 and continue until the position is filled. A resume and cover letter are required. Please upload these documents when prompted on the application form. You will be asked to provide names and contact information for three professional references.
Application instructions and information about Washington and Lee University can be located at .
Position Type: Exempt, Full Time, Benefit Eligible
Minimum Pay: $57,045.00 - Pay Commensurate with Experience
About Washington and Lee University
Washington and Lee is a top-ranked, private institution in Lexington, Virginia where we integrate the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our graduates, mentored by a faculty of teacher-scholars, are ready to make a meaningful impact wherever they go in the world.The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a ... campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Show more
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