"This is an Invoicing and Accounts Receivable Clerk role."
SUMMARY:
The invoicing clerk perform daily invoicing functions within the finance division of the company.
Supports accounts payable and accounts receivable by generating accurate, complete, and timely invoices utilizing the operating and billing software.
DUTIES AND RESPONSIBILITIES:
Invoicing:
Work with other team members to obtain needed documents and respond to customer requests outside of a normal billing period.
Respond to customer inquiries about billing and general information.
Receive of retrieve files from Operations Agents containing information related to shipments or services provided.
Review documentation related to quotes for shipments or services.
Review client rates reflected in the file for accuracy.
Review and validate costs versus pricing as presented utilizing the information contained in the file(s).
Investigate discrepancies with the price list and freight bills by referring to the information in the documentation files.
Validate transaction's profit and generate sales and costs figures in the operating system, Magaya.
Generate and forward invoice to client and billing for providers.
Turn over completed file to Accounts Payable for processing.
Generate weekly billing report for management utilizing Magaya and QuickBooks.
Ensure report is up to date and accurate for senior management every Tuesday by noon.
On a monthly basis, close the month by validating that the month end reports foot to corresponding weekly reports.
Assist with Audits.
Review and respond to all e-mails, especially client e-mails, daily.
Accounts Receivable:
Prepares, posts.
posts, verifies, and records customer payments and transactions related to accounts receivable.
Maintains and updates customer files, including name or address changes, mergers, or mailing address.
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the Station Manager and other staff.
Reconciles accounts receivable on a periodic (at least monthly) basis.
Assists in generating monthly billing statements.
Assists Finance Manager and/or Station Manager in reconciling revenue accounts each month.
Copies, files, and retrieves materials for accounts receivable as needed.
Performs other related duties as assigned.
SUPERVISORY RESPONSIBILITIES: This job does not have supervisory responsibilities.>
QUALIFICATIONS:
1+ years of general accounts receivable and invoicing experience.
Ability to work well with numbers and the processing of financial information.
Exceptional knowledge of MS Office (particularly Excel).
Bilingual: English/Spanish – spoken and written.
Results-driven, resourceful and teamwork oriented.
High degree of attention to detail and trustworthiness.
Strong comunicación skills.
Ability to occasionally work extended hours and/or weekends