RUTHERFORD COUNTY SCHOOLS Position Title: Accounts Payable/Accounts Receivable/Accounting Specialist
Qualifications: Associate degree in business or related area preferred.
HS diploma and related work and computer experience required.
High volume data entry.
Spreadsheet experience a plus.
Must communicate clearly and concisely, both orally and in writing.
Confidentiality, integrity, accuracy and the ability to manage time with flexibility to meet frequent and changing deadlines a must.
Background and motor vehicle record checks required.
Summary Statement of Overall Purpose/Goal of Position:
Under direction of the Finance Officer, and with the cooperation of a small departmental team,
the Specialist should have the aptitude to perform most basic accounting tasks independently.
Accounts Payable, Accounts Receivable and other duties must be performed in accordance with
standard accounting practices and procedures and as prescribed by GAAP, GSAB and other
regulatory and reporting agencies and departments.
Accounts Payable is the primary function of this position, but we are looking for a motivated individual with the aptitude to cross-train and back-up other critical functions of the department as well.
High performing candidates (with a degree) will have an opportunity for advancement, if desired.
Duties:
Vendor maintenance, preparation of annual 1099 formsCollection and verification of purchasing and invoice information prior to payment for accuracy, approval and allowabilityReconcile statements and accounts as necessaryCommunicate and cooperate with vendors, schools, departments and the public to provide assistance as requested in order to resolve issues or problemsPrepare accounts payable checks, process EPayables or direct deposit as warrantedReconcile monthly procurement card statements and verify back-up documentationReview and reconcile travel reimbursementsUtilize numerous interfaces including positive pay with the State Treasurer, NCDPI, Commerce Bank, financial software, etc.Preparation and reconciliation of monthly sales tax return and sales tax refund reportsProcess deposit transactionsPrepare journal entriesMaintain fixed asset files and work with the vendor performing the annual fixed asset physical inventory and reconciliationWork with auditors and provide documentation for information requests as neededResponsible for appropriate records retentionOther duties as assigned