Accounting Specialist

CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
· S ervice · P rofessionalism · I ntegrity · R espect · I ndividual accountability · T rust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT . Clackamas County Core Values
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on February 20, 2024.


PAY AND BENEFITS Annual Pay Range: $57,351.80 - $72,876.11
Hourly Pay Range: $27.572979 - $35.036589
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave! This means you have access to vacation time at time of hire. 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association.
Employees' Association (EA) Full Time Benefits
Learn More About Benefits


JOB DETAILS AND QUALIFICATIONS Clackamas County's Public Health Division is seeking an adaptable, detail and data driven professional to join a dynamic and collaborative financial team!
The Accounting Specialist 3 is the advanced journey-level in the paraprofessional Accounting Specialist classification series. It leads the work of lower-level accounting staff and performs complex accounting functions involving recurrent situations in which usual procedures do not apply. This role requires detailed knowledge of A/P's purpose, methods, and professional financial recordkeeping practices. The individual in this position functions with considerable independence and has broad latitude in exercising independent judgment within existing accounting policies and procedures.
Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) years of related accounting experience that would provide the required knowledge and skills to perform the responsibilities of this position. Experience with Accounts Payable Working knowledge of HIPAA and other health related confidentiality laws Proficiency of Microsoft Office (Excel, Word, Access, Outlook) Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Two (2) or more years of experience working in a healthcare setting Experience with financial software like Peoplesoft, Oracle, etc. For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following:
1. Oversees the proper accounting for and department compliance with budget, billing and fiscal operations, regulations of State and Federal grants; performs reconciliations involving multi-year accounting records; reviews vouchers, invoices, cash receipts, purchase orders, timesheets, interfunds and other source documents for accuracy, proper authorizations, adequate documentation and appropriate account numbers; identifies and resolves discrepancies and prepares corrective entries; ensures budgeted funds are available to cover payables.
2. Establishes and maintains statistical, bookkeeping and accounting control records; prepares and enters approved journal entries, assigning debits and credits to appropriate accounts in general and subsidiary ledgers; prepares and reviews trial balances; reviews and verifies cash receipts and deposit summaries; closes and balances accounts.
3. Maintains financial, statistical and inventory records on an automated system or subsystem; creates, revises and analyzes complex computer spreadsheets and reports; researches and abstracts technical data; identifies requirements and determines that professional accounting standards are maintained.
4. Monitors assigned department budgets; assists departments in preparing annual and supplemental budgets; prepares forms for budget transfers and adjustments; advises departments on availability of funds and recommends transfers and adjustments.
5. Prepares federal, state and local claims, statements, reports, tax returns and worksheets from a variety of source reports, data and accounting records.
6. Establishes payment and reporting schedules for grants and contracts; ensures appropriateness of payments subject to grant restrictions; develops reporting format and compiles report documentation; coordinates spending of multiple grants.
7. Calculates cost allocation for internal services and indirect cost rates in compliance with federal regulations, particularly OMB Circular A-87; applies cost accounting theory and methodology as appropriate; works with internal service departments to organize, assemble and maintain required documentation; works with departments paying allocated costs to assist and educate regarding regulations, cost derivation methods and cost drivers.
8. Provides internal and external customer service; provides technical assistance to County departments and independent auditors; interprets County fiscal and budget policies and procedures; assists auditors by developing audit schedules, compiling records and explaining accounting systems and procedures; acts as Finance Department liaison to consultants; assists employees using the County's automated financial information system.
9. May lead the work of assigned paraprofessional and clerical support personnel; assists employees with work problems; trains employees and assists in evaluating work performance; assigns and reviews work; may recommend disciplinary action.


REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Policies, procedures and practices related to assigned accounting system; methods and practices of financial recordkeeping; applicable federal, state and local statutes, rules and regulations; financial terminology; basic math; software applications for accounting systems; office practices, procedures and equipment; basic principles and techniques of supervision.
Skill to: Interpret and apply the principles, laws, and procedures involved in financial recordkeeping and accounting functions; prepare financial reports and maintain ledgers and journals; analyze data and draw logical conclusions; reconcile differences within the recordkeeping system; understand the recordkeeping system and the relationship among accounting records and documents; provide customer service by effectively meeting and interacting with the public, coworkers and personnel of other departments in a courteous, professional manner; establish and maintain effective working relationships with department, County and other personnel; communicate effectively, both orally and in writing; operate computer software and other office equipment.


WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.


EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
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Equity, Diversity and Inclusion

ABOUT THE DEPARTMENT The health of a community is a key indicator about its quality of life. At Clackamas County Public Health, we are committed to improving the quality of life in Clackamas County by offering services and engaging in activities that protect and promote the health of its residents.
Public Health's Mission
Promote and assist individuals, families & communities to be healthy, safe and thrive. By working with our communities, Public Health assures conditions that:
Prevent injury & disease
Promote health
Protect food, water & air
Prepare for emergencies
Public Health is a Division of the Health, Housing, and Human Services (H3S) Department.
Learn more about Clackamas County Public Health
Public Health is a Division of the Health, Housing, and Human Services (H3S) Department.
Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.
Mission Statement : We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive. EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services. ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise. APPLICATION PROCESS Clackamas County only accepts online applications.
Help With Your Application: Application Process
Help with the Application
If you have any questions or issues you may contact the Department of Human Resources at or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference
Learn more about the County's Veterans' Preference
VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNIT Y Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.


RECRUITING QUESTIONS? Lindsay White, Recruiter