University of St. Thomas Accounts Payable Clerk- Business Office
The University of St. Thomas (UST), a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time Accounts Payable Clerk.
The position reports to the Accounts Payable Manager.
Position Summary:
The Accounts Payable Clerk is directly responsible for the University's accounts payable function including receiving invoices, accounts payable system input, and generation of disbursement checks.
Essential duties and responsibilities: Receives invoices, expense reports, and check requests from University departments and outside vendorsVerifies correct general ledger account coding, totals, and University approvals on all invoices and inputs them into the accounts payable systemGenerates disbursement checks and distributes by mail on a weekly basisMaintains the weekly and monthly processing schedule for accounts payableMatches purchase orders and receivers with vendor invoices and resolves any discrepanciesResponds to vendor and departmental inquiries concerning the status of paymentsMaintains a filing system for all paid invoices as well as all reports, journals, and registers generated from the accounts payable systemProcesses student refund vouchers from student financialsKnowledgeable of all AP functionality in PeopleSoft Financials including voucher input, editing, budget checking, posting, deleting, and closing: running queries and GL inquiry: payment creation, posting, cancellation, and registers: vendor maintenance, inquiry, and 1099 preparationOther duties and responsibilities: Prepares express checks as requiredTracks all void checks and inputs them to the accounts payable systemContinues to improve the payment processPerforms the yearly preparation of Miscellaneous Income 1099'sMaintains check stock and envelopesKnowledge and skills required: High school diploma or GED equivalent requiredMinimum of three years accounts payable experience, preferably in a service environmentExcellent organizational skills with strong attention to detailStrong communication skills, both verbal and writtenStrong analytical and problem-solving skillsAbility to handle and complete multiple tasks under pressure and meet deadlinesExperience with computerized accounts payable systemsPC computer skills - Microsoft Word and ExcelWorking conditions:
Work is in a general office environment with occasional overtime required
The University of St. Thomas is an Equal Opportunity Employer.