For further inquiries regarding the following opportunity, please contact one of our Talent Specialists
Sivanesan at Title: Admin Assistant
Location: Bellevue, WA
Duration: 6 Months with possible for contract to hire (100% Onsite) Description: Department: Finance and Accounting
PURPOSE OF JOB:
The Department Coordinator is responsible for performing a range of clerical and administrable tasks to support daily operations in an office setting. This role serves as the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. The idea candidate should be adept at multitasking and be able to handle both administrative and clerical responsibilities effectively.
JOB DUTIES/RESPONSIBILITIES:
Responsibilities include, but are not limited to:
Oversee guest experience, sorts incoming mail and packages.
Provide general administrative and clerical support.
Maintain the Bellevue office condition and cleanliness and arrange necessary work orders for repairs.
Perform vendor invoice data entry, vendor payment, and employee expense reimbursement.
Assist with Accounts Receivable invoice mailing.
Assist various departments with administrative/clerical tasks.
Inspect and perform quality check on returned products.
Assemble/disassemble package/products and ship to vendor.
Distribute, scan, and ship demo product to customers.
Organize and maintain physical filing system.
Organize office layout, purchase office supplies, and maintain proper stock levels.
Other tasks as assigned.
SKILLS, ABILITIES AND OTHER REQUIREMENTS:
Excellent knowledge of Excel and Office applications.
Oral and written communication skills.
Excellent analytical, organizational, interpersonal, and problem-solving skills.
Ability to work with people at all levels of the organization.
Self-starter with ability to work independently with minimum supervision.
QUALIFICATIONS:
AA/BA Degree
1-3 years of relevant experience in an office setting
Must have the highest level of integrity and business ethics.
Strong verbal and written communication skills. Ability to tailor and deliver messages at various levels within the organization.
Purpose of this Role & Key Requirements / Day to Day life: This position will be responsible for maintenance, shipping, and billing within this office setting. This person will sit at the front desk, admin work, will also perform accounts payable, data entry, and printing checks, physical filing system. Top Skills Microsoft office Suite, Excel Accounting software Office setting Medical Devices Industry Experience: Not required
Education: High School
No of Years if required Experience: 1 to 3 years of experience
Interview Process: 1 st round is video call with Managerfor 45 minutes and 2 nd round is onsite but not decided yet
Hours of Operation: Normal
Travel Involved No
About us: DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.
