Administrative Analyst - Public Works

Salary : $68,432.00 - $91,728.00 Annually

Location : Riverside, CA

Job Type: Full-time

Job Number: 24-9530-06

Department: Public Works

Division: Public Works-Sewer-Admin

Opening Date: 10/10/2024

Closing Date: 11/3/2024 11:59 PM Pacific

The Position

The City of Riverside is accepting applications for the position of ADMINISTRATIVE ANALYST to fill a vacancy in the Wastewater/Sewer Division of the Public Works Department.
The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.


The Riverside Water Quality Control Plant (RWQCP) is responsible for the treatment of regional wastewater.
This position will be part of a six (6) person administrative team responsible for personnel, contracts, procurement, and budget for the entire Wastewater Division.


Under general supervision, the Administrative Analyst provides professional and technical administrative and analytical assistance; assist in departmental budget preparation and administrative, procurement, contract management, and grants.
Incumbents may supervise technical and administrative support staff.

The ideal candidate will have a strong accounting and budget background paired with a high attention to detail.
This candidate must be able to manage a high workload, competing deadlines, while working collaboratively as part of a dynamic team.


Work Performed

Duties may include, but are not limited to, the following:
Perform research and statistical analyses on administrative, fiscal, personnel and operational problems; recommend appropriate actions based on analysis of gathered data.
Compile materials and assists in the preparation of reports, manuals and publications.
Participate in the design and implementation of new and revised programs, systems, procedures and methods of operation.
Assist in departmental budget preparation and administration, purchasing activities and personnel-related operations; coordinate payroll activities including overtime reporting and paycheck troubleshooting; pre-audit requisitions for budget authorization and availability of funds.
Develop and monitor control and reporting procedures.
Assist in the identification and recommendation of computer software and hardware needs, acquisition/installation, application design and implementation and computer operation and maintenance.
Assist in preparation of grant proposals for various programs and projects of the department or division; interface with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
Review present and pending legislation to determine effect on organizational operations, and presents recommendations in verbal or written form.
Lead and coordinate work projects of para-professional, technical, and administrative support staff.
Assist in the coordination of departmental activities with other city departments and division, and with outside agencies.
Represent the city in the community and at professional meetings as required.
Respond to complaints and requests for information.
May supervise technical and administrative support staff.
Qualifications

Education:Equivalent to a Bachelor's Degree from an accredited college or university with major work in public or business administration or a closely related field.
Additional professional experience may substitute for the required education on a year-for-year basis.


Experience: One year of experience as an Administrative Intern, Management Intern, or Management Assistant with the City of Riverside, or one (1) year of professional administrative experience.


Necessary Special Requirement
Possession of, or ability to obtain, a valid, appropriate Class "C" California Motor Vehicle Operator's License.


Highly Desirables: Experience utilizing Microsoft Office Suite.
Experience with budget preparation/projections in a government setting Contract Management Experience with using an Enterprise Resource Planning (ERP) System Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION: 1) Completed Employment Application
2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process.
This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities.
Those who successfully complete the selection process will be placed on the eligibility list for this classification.


IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment.
You will be notified via email of your status and provided with self-scheduling instructions.
Please check your email regularly following the closing date of this recruitment.


Positions that require, or may require, a California Commercial Driver's License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation.
Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.


It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.


Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.


NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards.
Candidates may reapply when there is a posting to establish an eligibility list.


EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer.
Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.


Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
An advanced-level degree from an accredited US college or university.
All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. Level II includes Senior Management, Management and Professional classifications (Exempt).

The City offers an attractive benefits package, the central provisions of which are as follows: Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3 year final compensation.
The required employee contribution is 8%.
The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation.The required employee contribution is 50% of the normal cost.
And is subject to change per CalPERS every fiscal year.
The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.

Health Insurance - The City offers six health insurance plans and contributes up to $1,516 per month for HMO plans (family coverage).

Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.

Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.

Life Insurance - The City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary rounded to the next highest $1,000 (up to $700k) plus AD&D.
Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
Deferred Compensation - The City contributes $100 per month with a minimum employee contribution of $12.50 per check.
Participation in the deferred compensation plan is optional.

Leave Benefits - Includes all the typical vacation leave, sick leave, bereavement leave, and holiday benefits.

Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.

Long Term Disability - The City offers optional enrollment in the Long Term Disability Plan.

LegalEase Plan - Optional legal services plan for employees and eligible dependents.
Critical Illness Plan - Optional critical illness insurance plan for employees and eligible dependents.

Vacation Accrual - 0-9 yrs.
= 144 hrs., 10+ yrs.
= 184 hrs.

Administrative Leave - 64 hrs per fiscal year.

For additional benefits information, please visit the following website:

For part-time, benefitted positions the insurance and other benefits (leave accruals, holidays, etc.)
are pro-rated based on ½ or ¾ time status.


01

Instructions: The information on the application and your responses to the following supplemental questions will be used to determine whether you meet the minimum and/or highly desirable qualifications for the position in which you are applying.
Detailed responses must be provided for each question in order to ensure qualifications are properly considered.

(*Do not refer to a resume in lieu of completing the supplemental questions).

Employers listed on this questionnaire must also be listed and fully detailed in the work experience section of your application.
I understand.

02

Please indicate the highest level of education that you have completed.
Less than a High School Diploma or GED High School diploma or GED Some college (up to 59 semester units or 89 quarter units) Associate's degree or equivalent (60 semester or 90 quarter units) Bachelor's degree or equivalent (120 semester or 180 quarter units) Master's degree PhD

03

Please indicate the amount of professional administrative experience you possess.
Five (5) years or more At least four (4), but less than five (5) years At least three (3) year, but less than four (4) years At least two (2) years, but less than three (3) years At least one (1) year, but less than two (2) years None

04

Do you have any experience utilizing Microsoft Office Suite?
Yes No

05

If you answered yes, please describe your relevant experience using Microsoft Office Suite.
In your response, identify the application(s) and include the functions you performed.
Please do not indicate "see resume".
If you have no experience, please indicate "no experience"

06

Do you have experience with budget preparation/projections in a government setting?
Yes No

07

If you answered yes, please indicate the employer(s) name and the time period(s) you performed the activities.
Please do not indicate "see resume".If you have no experience, please indicate "No experience".


08

Do you have experience with using an Enterprise Resource Planning (ERP) System?
Yes No

09

If you answered yes, please describe your relevant experience using an Enterprise Resource Planning (ERP) System.
In your response, identify the software and include the functions you performed.
Answers such as "see resume" or similar will remove you from consideration.
If you have no experience, please indicate "No experience".


10

Do you have experience with Contract Management?
Yes No

11

If you answered yes, please indicate the employer(s) name and the time period(s) you performed the activities.
Please do not indicate "see resume".If you have no experience, please indicate "No experience".


12

Please indicate the type of valid driver's license you currently possess.
None Class A Class B Class C Out of State License

13

Certification: I understand that I cannot update my application once it has been submitted.
Therefore, I have fully completed ALL sections, provided full descriptions of my duties and responsibilities for each employer, and have fully answered ALL questions on the Supplemental Questionnaire.
Do not refer to a resume or other documentation, as it will not be reviewed in lieu of completing the Supplemental Questionnaire.
Note: Employers and/or experience noted on the Supplemental Questionnaire must also be included and fully detailed on the Application.
I understand.

Required Question