Pay: $25.00/hour Benefits: After the temp-to-hire period, if hired, benefits include 10 days vacation, 6 sick days, and 6 major paid holidays. If needed, health insurance, or insurance stipend, will be discussed. Work Schedule: Monday - Friday, 40 hours/week Set schedule to be determined between the hours of 8:00 AM - 6:30 PM (must work until at least 5:00 PM) with a 30-minute or 1-hour unpaid lunch break. Some flexibility is required for occasional evening and weekend assistance for events (approximately 2 evenings or weekend days per month) IMPORTANT: this is not a remote or hybrid position. Position Overview - Administrative/Personal Assistant: Administrative/Personal Assistant is an entry-level role that will provide business support to a busy, successful residential realtor based in Lakewood, Colorado, as well as some personal support as needed (errands, event coordination, meeting vendors at the home, etc.). This position also supports and takes direction from the Marketing/Operations Coordinator. Primary business responsibilities will focus on managing the Realtor's professional and personal calendar, responding to their emails, and ensuring the Realtor is where she needs to be at all times. Must have reliable transportation and a "can-do" attitude when it comes to running personal errands and assisting the Realtor with whatever is needed from both a business and personal standpoint. Job Responsibilities - Administrative/Personal Assistant: Business/Administrative Support (80%) : Managing an extremely busy and changing Outlook calendar - booking appointments and ensuring Realtor makes all calendar commitments with all materials/documents needed Managing Realtor's task and to-do list Email management - respond to emails on behalf of Realtor, delete/unsubscribe to junk emails, etc. Schedule 30, 90, 120-day client service followups Print, prepare, and send all business mailings Prepare all buyer and seller consultation packages Prepare materials for open houses; coordinate open house coverage with other agents Manage client database including input of all client and transaction information into the database Filing and set up of client files Print MLS sheets for showings or enter showing information on Realtor's calendar Prepare closing gifts, and assemble and help deliver "pop bys" (small gifts/tokens of appreciation) to customer homes Assist with client care, client events, and vendor appreciation events Schedule inspections and vendors for clients Upload inspection reports into CTM and One Drive Support as needed Realtor's participation and commitments to boards (board member of a local food bank) and other charitable endeavors. Will coordinate charity events and table sponsorships. Assist with systems for sellers, buyers, client databases, lead generation tracking, lead follow up and office administration Run errands Make travel arrangements Help keep the offices and lead agent's car clean and tidy Personal Support (20%) : Realtor also resides in Lakewood and this position will work on occasion out of her home (there are several cats in the home). Will interact frequently with Realtor's husband. Various events and business socials (i.e., quarterly Ladies Happy Hours) are held at the Realtor's home, and Admin/Personal Assistant will help prepare, shop, and set up for these events. Assist with personal errands and tasks as needed. Examples: returns, unpack deliveries, pick up prescriptions, dry cleaning, wrapping and delivering gifts, holiday cards, putting up and taking down holiday decorations (particularly Christmas), coordinating with pet sitter. Must be okay with emptying the dishwasher, vacuuming/wiping down furniture before events, and other light housekeeping duties needed for certain occasions. Qualifications - Administrative/Personal Assistant: 1+ years of relevant administrative assistant experience. Some personal assistant experience is preferred, but not required. Previous experience managing an individual's calendar and email is strongly preferred High school diploma required; college degree, or some college preferred Proficient MS Office skills (Outlook, Word, Excel) A positive, can-do attitude is the most important soft qualification - attitude is everything! Extremely organized, detail-oriented, and able to establish and communicate priorities Self-starter and decision-maker (must be comfortable/confident making decisions based on using good judgment) Excellent communication skills - verbal and written (good spelling and grammar) Willingness and ability to be flexible with work schedule, as needed Must have reliable transportation (will be reimbursed for mileage during the workday at IRS rate). Must be okay in a home with cats (i.e., no cat allergies) Ideally, candidates will live within close proximity to Lakewood, Colorado Background check will be required before starting the position J. Kent Staffing is an equal-opportunity employer
