Job Description
The Chubb organization seeks an individual with strong administrative expertise to join us as a full-time administrative assistant.
This role allows the right candidate exposure to three key areas of administration:
•Executive Support
•Phoenix Claims Site Support
•Business Operations
KEY OBJECTIVE:
This position, based in Phoenix, AZ, offers the successful candidate the opportunity to serve as an executive administrative support for Claim Leaders and contribute to the overall functioning of the Claim Centers.
MAJOR DUTIES & RESPONSIBILITIES:
•Partner closely and coordinate effectively with the Executive Leadership Team
•Provide comprehensive administrative support to the Claim Centers for smooth operations.
•Collaborate with local support staff, IT, Facilities and peers in other sites around the country.
•Coordinate and manage logistics for onsite and offsite meetings and events for claims department
•Process expense reports, reconcile credit card statements, and track expenditures
•Independently handle administrative assignments that require decision-making skills
•Create, edit, and proofread correspondence
•Maintain team distribution lists and staff listings
•Manage email correspondence and handle phone calls
•Coordinate visitor logistics and building access
•Administer programs, special projects, and processes as needed
•Collaborate with local Engagement Team on event coordination.
Qualifications
Ideal candidates will possess:
•5-7 years of demonstrated competence in executive assistant functions
•High degree of professionalism and discretion for confidential information
•Extensive time and calendar management, gatekeeping and coordination skills
•Familiarity with applications such as WebEx, MyHR, Concur Travel and Expense, Teams, etc.
•Exceptional organizational skills
•Superior written and verbal communication skills
•Strong interpersonal skills to be able to effectively engage with staff and leaders
•Strong attention to detail and accuracy in process and results
•Strong analytical skills to anticipate business needs both on a routine and a per case basis
•Mastery or strong proficiency of Microsoft Office, especially in preparing presentations in PowerPoint and generating reports from multiple data sources in Excel
•Strong independence and can-do attitude to be able to take proactive measures in a fast-paced environment
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.
Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.
ABOUT US
Chubb is a world leader in insurance.
With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients.
The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.
Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.
Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees.
Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
About Us
Chubb is a world leader in insurance.
With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients.
The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.
Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.
Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees.
Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.