Administrative Assistant - Economic & Workforce Development

Salary: $55,000.00 - $65,000.00 Annually

Location : Auburn Hills Campus

Job Type: Management Staff Exempt

Job Number: 202400098

Division: Economic & Workforce Dev Svcs

Opening Date: 10/28/2024

Closing Date: 11/10/2024 11:59 PM Eastern

Shift Days/Hours: Monday - Friday, 8:30am - 5:00pm

Summary of Purpose

Serves as an assistant for the Vice Chancellor of Economic & Workforce Development and supports the Economic & Workforce Development (EWD) department.
Performs executive secretarial duties, technical and administrative support tasks that will enhance the leadership effectiveness of the Vice Chancellor, manages office operations, and prepares confidential documents and reports..
This position is expected to work in a multi-cultural, diverse working environment.


Typical Duties

This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title.
It is not intended to be an exhaustive list of all the duties and responsibilities that may be required:

Provides oversight and coordination of the Vice Chancellor's calendar including meetings and travel arrangements; maintains and tracks appointments for review and follow-up.
Schedules, attends, and takes minutes at campus and/or college meetings as needed.
Manages and maintains various database information within the department (e.g., Outlook distributions, organizational charts, emergency lists, etc.).
Receives and routes mail and other correspondence to appropriate entities for further action for the department.
Answers and screens telephone calls; promotes customer confidence and operations by assisting in resolving questions or issues raised, referring inquiries to appropriate areas within the college.
Maintains department budget utilizing the college wide software systems; investigates problems or inconsistencies with the budget as needed.
Responsible for assisting with onboarding of new staff members within the department; acquiring necessary supplies, equipment, computer access, etc.
Maintains office supply inventory for department use; utilizes college wide computer system to enter purchase order requisitions according to established College purchasing procedures.
Prepares, edits, and finalizes written materials such as letters, memos, correspondence, forms, contracts, reports, and presentations.
Plans, organizes, and supports department events.
Leads and/or supports special projects for the department.
Performs other related duties, as assigned.
Knowledge and Skills Required Knowledge of Microsoft Office applications including Word, Excel, PowerPoint, and Access Technology background with ability to learn and adapt to new technology and college wide systems Ability to maintain confidentiality and work cooperatively and courteously with a broad spectrum of college employees, students, and the general public Excellent communication skills (written and verbal) Detail-oriented Ability to manage multiple priorities, including special projects Ability to work independently and in team environment Minimum Education and Experience

EDUCATION: Associate degree or higher

EXPERIENCE: Three (3) or more years' experience in an administrative support or related position

We are excited to have you consider Oakland Community College (OCC) as your employer of choice!


OCC strives to provide valuable and empowering services not only to our students, but also to our employees.


See below the benefits offered by the College under the benefit types: full-time and part-time

Full-Time Positions for the Following Employee Groups:
Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters

Benefit Effective Date: First of the month after date of hire

Medical Multiple PPO medical plans with prescription coverage to choose from; Traditional and 2 High Deductible plans provided by Blue Cross Blue Shield of Michigan (BCBSM) Free preventive services on every plan Health Savings Account (HSA) available with the High Deductible medical plans MESSA medical is offered to the Faculty and Public Safety employees Western Michigan Health Insurance Pool (WMHIP) medical is offered to Classified, Exempt (Non-union), Maintenance, Operating Engineers, and Teamsters There is a $2,000 prorated Medical Opt Out stipend with proof of other applicable medical coverage Dental Blue Cross Blue Shield of Michigan (BCBSM) plan provided by the College, no payroll deductions Vision NVA (National Vision Administrators) plan provided by the College, no payroll deductions Flexible Spending Accounts (FSAs) Health Care, Limited Purpose, Dependent Care, and Adoption FSAs are available Life Insurance TheCollege provides $120,000 of coverage (portion is subject to taxation), no payroll deductions Disability 70% of wages provided for Short-Term and Long-Term Disability Retirement College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS) The Exempt, Faculty, and Teamsters employee groups can elect the Optional Retirement Plan (ORP) provided by TIAA; opting out of MPSERS Voluntary Retirement Accounts Employees can open and contribute via payroll deduction into 403(b) and/or 457(b) voluntary retirement accounts Voluntary Benefits Employees can elect voluntary benefits of optional life insurance (for self, spouse, and/or children), cancer protection, pet insurance, legal & ID shield, long term and/or critical care during annual open enrollment in November Tuition OCC tuition waiver program for employees and their dependents Employees may take Non-OCC classes using the tuition reimbursement program Employee Assistance Program (EAP) Employees have a free resource to assist with a wide-range of needs, including counseling sessions Employee Group: Classified Part-Time

Benefit Effective Date: First of the month after date of hire

Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost.
Participation requires that benefit costs be taken via payroll deduction.


Medical There are 4 PPO Blue Cross Blue Shield of Michigan (BCBSM) medical plans within the Western Michigan Health Insurance Pool (WMHIP) that employees can choose from Medical plans include prescription coverage, free in-network preventive services, and a Health Savings Account (HSA) with high deductible medical plans Dental Blue Cross Blue Shield of Michigan (BCBSM) plan that has free in-network preventive services including two annual cleanings Vision NVA (National Vision Administrators) plan that includes annual examinations with participating providers Life Insurance Employees can choose to have a life insurance policy of $10,000 or $20,000 Retirement College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS) Voluntary Retirement Accounts Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts Tuition OCC tuition waiver program for employees and their dependents Employees may take Non-OCC classes using the tuition reimbursement program Employee Group: Adjunct Faculty and Hourly (Non-union)

Retirement College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS) Voluntary Retirement Accounts Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts Tuition OCC tuition reimbursement program available for Adjunct Employees
Contact Information: ******

01

Do you have an Associates Degree or higher?
Yes No

02

Do you have three (3) or more years' experience in an administrative support position?
Yes No

Required Question