Bureau Veritas North America - Power group is seeking an Administrative Assistant to join our fast-growing team.
The company provides owner's representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors.
The position will be based on a new solar construction site near Gibson City, IL where you will join other BV employees.
Duties:
Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but are not limited to:
+ Support on-site Field Office Team (report to Site Manager)
+ Site Manager will train Admin on all required duties
+ Maintain and Organize files (BOX.com cloud based server)
+ Document control
+ Assist in writing and distributing reports (weekly, monthly)
+ Assist with multiple landowner relations
+ Order, organize, and maintain office supplies, safety gear, and some equipment
+ Handle minimal telephone calls
+ Some data entry
+ Coordinate special events as needed
+ Support field staff on as needed basis
Skills:
+ Experience with BIM360, Procore, or other project management software a plus.
+ Experience with document storage systems, Bluebeam, Adobe
+ Able to read drawings and develop/implement inspection templates
+ Good written and verbal communication
+ Open-minded and positive attitude
+ Coach approach, be willing to teach and be taught
Employment Type:
+ Full Time, 30-40 hours per week
+ Starting November 2024 until approximately December 2025
Education, Certification, and Experience:
+ High School Diploma
+ Some college or associate degree preferred
+ Minimum 2 years' experience in administrative assistant role in fast paced environment
+ Knowledge of renewable energy industry, oil/gas, or construction industry a plus
+ Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint)
+ Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software)
+ Will train on all the above and other programs we use
+ Highly organized and detail oriented
+ Adapts well to quick changing priorities
+ Ability to maintain confidentiality, exercise discretion, and manage sensitive information
+ Communicates professionally, effectively, and timely (both written and verbal)
+ Experience in wind or solar construction industry (or similar) a plus
Working Conditions:
+ working indoors and outdoors
+ excessive heat
+ excessive cold
+ extreme weather conditions
+ excessive humidity
+ excessive dampness or chilling
+ slippery and uneven walking surfaces
+ working in close proximity to others
Compensation:
+ $18-$20 hourly based on experience and qualifications
+ Up to $120 cell phone reimbursement
+ Medical, dental, and vision
+ Great Benefits
+ 401k with matching