A contractor is needed in New York, NY to fulfill the role of Administrative Assistant with our client.
Monitors SVP mailbox bringing critical/time sensitive matters to SVP's immediate attention and responding to emails on SVP behalf.
Devises organizational procedures for incoming and sent emails: evaluates, prioritizes, creates necessary folders and files; uses recognizable search terms to locate emails.
Evaluates mail and assigns to folders for SVP review.
Main responsibilities of this resource include:
Email/inbox management Scheduling/calendar management Corresponding with C-level EA's Organizing digital files Hybrid: Likely 1-2 days per week.
Looking for someone who is flexible.
Usually they go in on 1-2 of the following days: Tuesday/Wednesday/Thursday.
Rare to go in Friday / Monday unless it's a business need.
Must Haves: Previous EA experience/experience supporting executive level Experience in travel industry is highly desirable Experience managing schedules & digital files Flexible Able to multi-task, prioritize - high efficiency Strong organization skills Strong calendar management - ex: SVP's calendar is constantly changing based on priorities Attention to detail is key Strong articulation, good grammar & writing skills - will be corresponding closely with EA's for high-level management Strong Microsoft Office: Outlook, Excel, PPT Confident presenting & corresponding with senior management Able to create more efficient processes Knows how to effectively file/create folders in One-Drive/email inbox to keep things organized for tracking and documentation purposes - emphasis on organizing, making things easy to find later on Additional J ob Responsibilities: Ensure completion of project and action requests from SVP to GT staff members Manage dynamic calendar.
Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications Liaise with C-Level office staff to assist with executive travel and concerns as they arise Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates Coordinate and book business travel for SVP Prepare expense reports for SVP, maintain, organize