Salary : $54,683.20 - $68,016.00 Annually Location : Duvall, WA Job Type: Full-Time Job Number: 24-009 Department: Administration Division: City Clerk's Office Opening Date: 08/26/2024 Closing Date: 9/23/2024 11:59 PM Pacific Description
Are you looking for an opportunity to make a meaningful difference to the residents of a local community? If so, please consider applying for the City Hall Administrative Assistant position for the City of Duvall! The City of Duvall, nestled in the Snoqualmie Valley, is twenty-five miles northeast of Seattle. Duvall takes pride in its rich cultural, agricultural, and environmental heritage and is an inclusive and growing community. The Administrative Assistant in City Hall is the face of the city, offering front-desk customer service to our community.
The Administrative Assistant position provides day-to-day administrative support to the public, the City Administration, the Mayor, and the City Council. We seek a friendly, professional, and eager candidate to join a supportive and dynamic team in the Clerk's office. A commitment to providing exceptional public service is also highly valued. If this describes you, and you are seeking a position that offers you a fantastic opportunity to grow and learn about municipal government, we welcome you to apply and look forward to meeting with you!
This is a continuous recruitment, with the first round of reviews taking place on September 4, 2024.
Essential Duties and Responsibilities Reports to: Department Director/City Clerk Distinguishing Characteristics The Administrative Associate class ranges from entry-level to mid-level in the administrative series. Incumbents may initially work under close supervision to learn processes related to the specific department they are assigned or have increasing responsibilities and duties associated with the same. Essential Functions May serve as the first point of contact for the respective departments. Provide in-person customer service to the City's customers and clients. Perform general office duties, including, but not limited to, answering phones, copying, filing, mailing, printing, and scheduling meetings and appointments. Compose and/or edit letters, memos, reports, and other documents and correspondence as required. Provide backup to other staff members as needed. Provide direct administrative support to the department manager or director. Serves as cashier, including receipting utility payments, etc., and posting payments to appropriate accounts. May be responsible for records management for the department, including archiving, coordinating, and executing the destruction of records after the retention period is met. Maintain information on the City website and social media pages. Knowledge, Skills, and Abilities Ability to develop, interpret, and implement regulations, policies, procedures, written instructions, general correspondence, and other department-specific documents. Knowledge of administrative policies and procedures of the City. Ability to establish and maintain accurate records of assigned activities and operations. Skill in organizational and time management, including prioritizing duties to accomplish a high volume of work while adapting to constantly changing priorities. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software. Knowledge of computer software, including word processing, spreadsheet, and database applications, consistent for this position. Ability to perform mathematical calculations required of this position. Ability to communicate clearly, concisely, and effectively in written and verbal English; bilingual skills are a plus. Skill in researching and understanding complex written materials. Ability to prepare and maintain accurate and concise records and reports. Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing. Ability to maintain professionalism at all times. Ability to maintain effective working relationships with individuals within and outside the organization. Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations within the provision of the Freedom of Information Act and other applicable State and Federal statutes and regulations. Ability to work the allocated hours of the position and respond after hours as needed. Desired Minimum Qualifications A High School degree or equivalent is required. Successful applicants must also pass a background investigation. Maintain the physical and mental fitness level necessary to perform the position's essential functions. Have a valid Washington State driver's license and a driving record acceptable to the City and the City's insurance carrier OR must be able to provide own transportation to and from job, meetings, and related job sites. Be legally able to work in the United States. Preferred : at least two years of public or private sector experience, including customer service, general office management, and records management. Supplemental Information
The physical and work environment characteristics described in this description represent those encountered by an employee while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with their supervisor. This work requires the occasional exertion of up to 25 pounds of force; it regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle, or feel, and repetitive motions, and occasionally requires walking, stooping, kneeling, crouching, or crawling, and reaching with hands and arms. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas using the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work has no exposure to adverse environmental conditions. Work is generally in a moderately noisy office setting (e.g., business office, light traffic).
Medical - 100% for employee, 80% for dependents, with buyout option for employee-only benefit
Dental- 100% for employee and dependents, Ortho-80% for dependents
Vision- 100% for employee and dependents
Retirement benefits through the Washington State Public Employees' Retirement System (both a benefit and a deduction)
Vacation Accrual of two weeks in year one, with an annual escalation of one day through year six, and an additional week at years 11 and 16.
11 paid Holidays
Two paid Floating Holidays
Sick leave of one day per month
Washington State Paid Family Medical Leave - (both a benefit and deduction)
Life Insurance
Liability coverage through the Washington Cities Insurance Authority
Optional participation in the Washington State Deferred Compensation Program
Employment Assistance Program
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This position requires working on-site, with remote work available only in exceptional cases where accommodation is necessary due to unforeseen circumstances. Please select whether you understand and agree with this requirement. I understand and agree with this requirement I understand, but do not agree with this requirement
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Briefly describe what exceptional customer service means for you and how you can achieve it.
Required Question
