Deadline: Open Until Filled. Job Description
The Village is currently accepting applications for an Administrative Assistant I in the Public Works Department.
Reporting to the Public Works Director, this position is responsible for performing a variety of routine clerical and administrative work in providing support to the department.
QUALIFICATION AND EXPERIENCE Education and Experience High School diploma or equivalency supplemented by a minimum of two (2) years administrative experience, a minimum of one (1) in a government environment Diploma in administration, or other relevant field preferred Any equivalent combination of qualification and experience which provides the requisite knowledge, skills, and abilities for this job Necessary Knowledge Skills and Abilities Technical competence with Microsoft software suite of products Basic knowledge of budgeting principles Ability to establish and maintain effective working relationships with department heads, employees, Village officials, members of the community and the general publicThorough knowledge of modern office management, practices and procedures Proven ability to multi-task, meet various deadlines Ability to work independently and in a team-oriented, collaborative environment Skills in public relations, organization and time management Ability to communicate effectively verbally and in writing, compose effective and accurate correspondence and deal with non-routine matters. DUTIES AND RESPONSIBILITIES: Performs clerical, customer service, receptionist and administrative duties for the management and department.Answers in-coming calls and routes callers or provides information as required for the departments and VillageComposes, types and edits a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy, and completenessSchedules appointments, and performs other administrative and clerical dutiesPerforms routine clerical and administrative work in providing customers assistance, data processing, light bookkeeping and compiling data for various reportsResponds to inquiries from employees, residents and other customers and refers, when necessary to appropriate personsEstablishes and maintains department electronic and paper filing systems, along with the department's record retention schedulesCoordinates, manages and responds to public records and public information report requestsPrepares and remediates public-facing documents to comply with federal ADA accessibility requirementsManages the procurement of department materials and suppliesCoordinates the maintenance and care of selected office machines, troubleshoots minor problems and schedules servicing as neededCoordinates the maintenance of the department's web pageCollects incoming mail from Village Hall and processes daily; delivers outgoing mail to appropriate locationsAttends committee and staff meetings as assignedPerforms other related duties and assumes other responsibilities as necessary or as delegated WORK ENVIRONMENT Works in an office but may be required to assist with activities in an outdoor environment Occasional need to lift, carry, push and/or pull objects weighing up to 25 pounds Performs tasks involving extended periods of time at a keyboard or work.