Description:
Performs the day to day clerical, recordkeeping or processing duties of a particular area or function using common office technology and Harvard administrative systems.
Will train on latter.
Gathers data and assists in preparing reports.
Provides information to faculty, staff members, students and the public.
Keyboards and processes text and information, and may answer general correspondence.
Makes appointments and maintains calendars based on specific instructions.
Arranges meetings, schedules rooms and equipment.
May maintain inventory and or order office supplies.
Contributes to unit goals by accomplishing clerical or administrative duties as required.
Some business training beyond high school desired.
Report-To Detail
Additional Details Preferred Pay Rate Range : BR5-28.57Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).Tenure Limit : 3 monthsFLSA Exemption Status : Non-Exempt/OT EligibleRequired Education : High School GraduateRequired occupational training, certifications or license(s) : NoneBusiness Title : Administrative Assistant, Academic Ventures & EngagementAdditional Job Details : We are seeking a self-motivated temporary employee to provide essential office administration support.
The ideal candidate will have experience working in hybrid environments and exhibit strong attention to detail, deadline orientation, along with effective communication skills.
This role involves following established workflows, processing financial transactions, scheduling, and data management within our department.
Start Date: 10/30/2024 Key Responsibilities: * Process departmental financial transactions, vendor set-ups, reconciliations, and expense reports in accordance with Harvard University policies and financial systems.
* Schedule and coordinate logistics for complex and frequent in-person and virtual meetings and events, including making technology arrangements, booking facilities, preparing materials, and managing catering and transportation for the department.
* Collect, organize, maintain, and update departmental data using Salesforce.
* Manage the AV&E chronological calendar and collaborate with team members to document the impact of AV&E programs.
Qualifications: * Bachelor's Degree and at least three years of office administrative experience.
* Strong communication, organizational, and attention to detail skills.
* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Experience with scheduling complex meetings.
* Ability to quickly learn new technologies and systems.
* Preferred experience with Harvard financial systems (B2P, CONCUR) and CRM database (Salesforce).
* Familiarity with OpenScholar or similar website-creation systems is a plus.Does this position require a HUID?
: YesIs the worker converting from being a Harvard full-time employee (FTE)?
: NoPre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)Role requires identity, I-9 and 3 reference screen (recruited) : YesRole requires identity, I-9 screen (payrolled) : NoRole requires DMV/driving history screen : NoRole requires criminal background and sexual offender screening CORI/SORI : NoRole requires criminal background screen : NoRole requires 10-panel drug screen : NoRole requires credit record check : NoRole requires compliance with Immunization policy.
: No