It's your time, make it matter.
At Peterson, we partner with our customers to build the future.
For over 85 years, our peoples' work has shaped the communities where we live, where we raise our families, and where we thrive.
Peterson's legacy permeates every aspect of our communities.
From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look.
At Peterson, you don't just have a career, you have a purpose.
Our family-oriented environment is built on safety, winning, growth, and professional achievement.
Hiring and developing exceptional people is critical to our continued success.
We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.
You have high expectations too.
You are exceptionally motivated, have outstanding skills, and want your work to matter.
Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business.
It's time to use your skills and passion to do work that matters!
Job Description
Peterson Trucks-Idealease has the immediate need for an experienced Administrative Assistant at our Portland, OR location.
SUMMARY
The Administrative Assistant - Idealease performs various administrative functions to support the Idealease department and Sales, Finance, and Executive management.
Responsibilities include processing and securely filing sale documents; processing tax and compliance paperwork; administering license, title, and registration processes; and assisting customers in-person and over the phone.
This position also liaises with and provides administrative support to internal departments including but not limited to Finance, Accounting, and Credit.
ESSENTIAL JOB FUNCTIONS
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.
Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons.
Job functions include the following.
Other duties may be assigned.
* Work with Sales staff to provide timely status on sold equipment; prepare sale documents as needed.
* Calculate license, title and registration fees for truck sales.
* Prepare license, title, and truck registration documents and issue temporary registration plates.
* Correspond with motor vehicle agencies to process title work.
* Issue purchase orders (POs) and process invoices for payment for new and used truck sales.
* Track and enter new and used truck inventory into Customer Relationship Management (CRM) system.
* Apply for and maintain California DMV Vehicle verifier license.
* Prepare check requests for license, title, and registration fees
* Scan truck sales files into the proper system to ensure customer information is kept secure.
* Communicate with vendors to coordinate assets and effectively maintain truck inventory.
* Process purchase orders for dealership expenses and assist with accounts payable documents and requests from vendors.
* Answer telephone, take messages, and assist customers
* Process incoming and outgoing mail and monitor copy/fax machine.
* Order office supplies as needed.
* Assist with internal or external audits as needed
* Support Executive, Finance, and Sales Management as needed.
* Complete weight and mileage tax and billing.
* Process annual registration renewals.
* Complete International Fuel Tax Association (IFTA) reporting.
* Submit Federal Highway Usage Tax (FHUT) and rebills.
* Submit Department of Transportation (DOT) renewals.
* Maintain and update vehicle information within Idealease Portal.
* Manage permanent fleet registration (PFR) account.
* Liaise with Accounting department regarding financing of Idealease transactions.
* Liaise with Credit department regarding customer accounts.
* Process rebill work as needed.
* Maintain punctual, regular, and predictable attendance.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, safely and in alignment with Peterson's core values.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); and minimum of one (1) year of experience as an administrative assistant; or equivalent combination of education and experience.
Peterson Trucks, Inc. is committed to equal employment opportunity and affirmative action.
Minorities, females, veterans, and individuals with disabilities are encouraged to apply.
A drug screen and background check is required.