Administrative Assistant Ii - Bilingual - Adult Basic Skills

Salary: $38,535.00 - $53,340.00 Annually

Location : Gresham Campus, OR

Job Type: Full-time

Job Number: 2024-00071

Division: Instruction

Department: Adult Basic Skills and GED

Opening Date: 10/11/2024

Job Summary and Responsibilities/Duties For best consideration, please submit application materials by October 28, 2024.

This is an onsite position located at our Gresham Campus.

* The salary range listed above reflects the 2023-2024 Classified Employee Association pay rates.
The salary range will be updated pending ratification of the successor Collective Bargaining Agreement.


Eligible for a 5% bilingual differential for bilingual skills that meet department and/or community needs.


Job Summary
Performs a variety of clerical and administrative duties in support of the Adult Basic Skills (ABS) division.
Serves as receptionist and provides general information and assistance to students, faculty, staff, and the public.

Essential DutiesActs as the receptionist; responds to requests for information in person, by phone, and via email.
Provides information on division and program policies and procedures.
Escalates questions to the appropriate personnel as necessary.
Assists students with program questions, referrals to other areas, assessment appointments, and faculty appointments.Performs a variety of clerical tasks in support of the division.
Organizes calendars and faculty rosters.
Sends, receives, sorts, and distributes mail.
Provides support for departmental meetings and agendas, and supports the dean in organizing and coordinating faculty and staff evaluations.Maintains and makes updates to the division webpages.Organizes course materials and purchases text books and graphics orders for department.
Ensures course have appropriate book assigned in the online bookstore.
Assists with coordinating logistics for class closures.Proctors CASAS testing.Calls and schedules substitute teachers from pre-approved list when faculty call-in sick.Supports the departmental hiring process by scheduling interviews and submitting onboarding and cross boarding requests as directed.
Responds to staff requests for supplies, keys, furniture, technology, etc.
Purchases and tracks expenses and inventory for supplies and instructional materials; researches product information for best cost and quality for requested material purchases.Collects information such as faculty syllabi and office hours for ABS programs.
Tracks equipment failure information and submits work orders as necessary.
Sets up annual staff mileage documentation (ABAMS).Assists with and participates in student assessment, intake, orientation, placement, and registration activities each term.Additional Duties Performs all other duties as assigned. Minimum and Desired Qualifications Minimum Qualifications Education: High School Diploma or GED

Experience/Training: Minimum (1) year of related administrative and/or clerical work experienceBilingual skills in Spanish, Vietnamese, Russian, Ukrainian, Haitian/Creole/French, or ArabicProficiency utilizing Microsoft Word, Excel, and OutlookExperience working with diverse populations Preferred QualificationsCareer certificate in a related fieldExperience working with standardized testing processes, i.e.
CASASExperience working with database applications such as CXKnowledge of the Adult Basic Skill purpose and populationKnowledge of community services and resources such as Department of Human Services (DHS), Temporary Assistance for Needy Families (TANF), and/or the Supplemental Nutrition Assistance Program (SNAP) Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs) Knowledge, Skills and AbilitiesAbility to learn general college information and program-specific knowledge and expertiseAbility to work effectively and collaboratively, providing a welcoming environment to students, parents, community partners, stakeholders, faculty, staff and all others contacted in the course of workAbility to learn and develop expertise to process, input, and extract a variety of data, reports, records and related information into multiple software programs and databasesAbility to prepare and complete a variety of on-line and paper forms, spreadsheets, and narrative reports.Ability to develop basic spreadsheets, tables, graphs and chartsAbility to effectively handle confidential information and maintain confidentialityAbility to work independently with level appropriate direction, instruction, and supervisionAbility to provide exemplary customer service in a courteous, prompt and efficient mannerAbility to multi-task and manage and meet multiple deadlinesKnowledge of strategies to diffuse potential student, staff and stakeholder distress and conflict.Knowledge of and ability to utilize a variety of college and program specific software programs and hardwareKnowledge of general office practices, procedures, equipment and techniquesKnowledge of elements of highly effective, quality customer serviceKnowledge of effective project and time management techniques Working Conditions and Important Information Working Conditions
Work is typically performed in a normal office environment while sitting at a computer terminal.
Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions.

Salary:
Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement.
Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement.
Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Important Information:
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm.
For technical assistance, please call 855-524-5627.

Please note: We do not request or read letters of recommendation.
Also, it is not necessary to upload a large number of documents with your materials.
We are looking for the required documents and perhaps one or two additional documents of your choosing (optional).
Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note: this is initially a self-screening system.
We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them.
Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position.
Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval.


Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college.
Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept.
of Veteran's Affairs indicating receipt of a non-service connected pension to your application.
Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept.
of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application.
You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt.
Hood Community College, Gresham, OR 97030.
If you do not have your documentation, you may request it through your Veterans' Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process.
Please notify Human Resources at least three working days prior to the date of need.

Mt.
Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Mt.
Hood Community College
Classified Employee Benefit Summary

The following is a brief description of the benefits offered by Mt.
Hood Community, this is intended to be a summary only - any errors or omissions are unintentional.
Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information.
Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.

Health Benefit Options

MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP).
The effective date of employer-provided benefits is the first day of the first full month of employment at MHCC, unless otherwise indicated.
Available medical, dental and vision plans and rates are available on the MHCC intranet, under Human Resources/Benefits.

MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.

Important Retirement Information:

Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire.
Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy.
The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances
•Life Insurance

Coverage = $50,000
•Accidental Death & Dismemberment (AD&D)
Coverage = $50,000
•Long Term Disability (LTD)

Approved benefit claims begin after 90-day elimination period.
Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other incomreceived by retirement benefits.

Public Employees Retirement Plan (PERS)
On behalf of the employee, MHCC contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS.
At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated.
Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.

Public Employees Retirement System - Tier One/Tier Two

Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP

Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan
The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents.
Employees and their spouse/domestic partner will pay only course specific fees.
Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP)
MHCC's Employee Assistance Program (EAP) is through Reliant Behavioral Health (RBH) which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not.
MHCC employees, spouses/domestic partner, dependents and their eligible household members have five (5) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges.

Use of MHCC Swimming Pool
Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions.
Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass.
Employees are responsible to pay for the classes.

Vacation Scheduling and Use of Vacation Leave

Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less.
This advance notice requirement may be waived in the sole discretion of the employee's supervisor.

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved.
Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation.
If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution.
The hours paid will be deducted from the accrued vacation time.

Vacation Accruals

Vacation time will begin accruing from the first day of employment with the College.
Classified employees will accrue vacation on a monthly basis.
The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.

Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment

In case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period.

Sick Leave
At the time of hire, employees will receive eighty (80) hours of sick leave.
Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked.
Sick leave will be available to employees as it is accrued.
Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked.
Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Holidays
The term "holiday" means each of the following days:

Any other day observed by the College as a legal holiday.
If a holiday falls on Saturday, Friday will be a paid holiday.
If a holiday falls on Sunday, Monday will be a paid holiday.

Additional Information

Detailed information regarding all Classified Employee benefits are available in the

01

Do you have a High School Diploma or GED?
Yes No

02

Do you have at least (1) year of related administrative and/or clerical work experience?
Yes No

03

Please select the answer below that best describes your bilingual skills.
English & Spanish English & Vietnamese English & Russian English & Ukrainian English & Haitian/Creole/French English & Arabic English & Other I do not have bilingual skills.

04

Do you have proficiency utilizing Microsoft Word, Excel, and Outlook?
Yes No

05

Do you have experience working with diverse populations?
Yes No

Required Question