Administrative Assistant Ii

Salary: $45,803.00 - $88,743.00 Annually

Location : VARIOUS LOCATIONS IN FULTON COUNTY, GA

Job Type: FULL-TIME

Department: MAGISTRATE COURT

Opening Date: 10/27/2024

Closing Date: 10/30/2024 11:59 PM Eastern

Pay Grade:: 12

UNCLASSIFIED POSITION IN THE MAGISTRATE COURT OF FULTON COUNTY

Please refrain from attaching personal and identifiable information: Driver's License, Photo on Resumes, DD214, Vaccination cards, etc. Minimum Qualifications:
High School diploma or GED and two or more years of administrative office support experience; or an equivalent combination of education and experience.
Resumes are welcomed without personal and identifiable information. Specific License or Certification Required: May require a valid Georgia driver's license.

Specific Knowledge, Skills, or Abilities:
Requires knowledge of Rules, regulations, policies, and procedures governing area of assignment.
Theories and principles of basic mathematics.
Billing, payroll, and/or procurement practices.
Principles and practices of filing and basic records management.
General office practices, procedures, equipment, and technology.

Requires skill in Delivering high quality, customer-focused service.
Scheduling meetings, appointments, and special events.
Creating and maintaining specialized filing systems and records.
Using spreadsheet, database, word processing, presentation, and other software to Gather, organize, and presenting information.
Building sustainable working relationships with other County personnel, officials, and the public.
Communicating effectively with coworkers, supervisor, and the public.
Generating enthusiasm and support for program objectives.

Examination:
The examination will consist of an evaluation of education and experience accomplished by analysis of the application.
Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be qualified.
If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position

ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED.
PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS.
WE DO NOT ACCEPT ADDITIONAL INFORMATION AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT. Purpose of Classification:
The purpose of this classification is to provide administrative support for a division of the Juvenile courts.

Essential Functions:
The following duties are normal for this position.
The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned.

Prepares and distributes various reports and forms of correspondence.

Conducts research and compiles information.
Addresses inquiries from other departments and the general public.

Screens incoming calls and/or visitors; determines where to refer inquiries.
Maintains a record of all correspondence and documents.


Receives, verifies, and maintains information for required reporting.

Assists with calendaring.
Performs other administrative tasks and assists in projects as directed.

Processes specialized case functions such as maintaining subpoena logs, processing case transfers between Jurisdictions and processing closed and sealed cases.

Additional Functions:
Performs other related duties as required.

Performance Aptitudes:

Factor 1: Decision-Making
Operational: In carrying out the process, there is a choice as to what and how operations will be completed.

Factor 2: Complexity
Patterned: Studies information to determine what it means and how it fits together in order to get practical solutions.

Factor 3: Purpose of Contact
Collect/Exchange Information: Purpose is to exchange or collect information.
Involves relaying learned information that the receiver can readily understand in order to solve factual problems, errors, or complaints.

Factor 4: Line/Staff Authority
Individual Contributor: No supervisory accountability.

Physical Requirements:
Work is typically performed in an office-like environment.
May work in high conflict situations and with difficult, sometimes dangerous parties.
Positions in this class typically require stooping, kneeling, crouching, reaching, sitting, standing, mobility, fingering, grasping, driving, talking, hearing, seeing, and repetitive physical motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time.
Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.

01

The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position.
Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application.
Your application must be completed in full before it is submitted.
We do not accept additional information after your application has been received by the Department of Human Resources Management.
Please review your application for accuracy and make all corrections before submitting because errors can result in not meeting the minimum qualifications.
Do you accept these conditions?
Yes No
02

What is your highest level of education completed?
High School Diploma or G.E.D.
Equivalent Some College Associate Degree Bachelor Degree Master Degree Doctoral Degree None of the Above
03

Which degree related to this position do you possess?
Associate Bachelor Master Doctorate None of the Above
04

In what field of study related to this position do you possess an Associate, Bachelor, Master,Doctoral Degree, or have earned college credits?
Business Administration Public Administration Human Resource Management Finance Secretarial Science Office Administration Business Education None of the above
05

If you selected "None of the Above for question#4, please specify your field of study related to this position do you possess an Associate, Bachelor, Master, Doctoral Degree, or have earned college credits?


06

If you have received some college credits related to this position, but DID NOT receive your degree, how many college credits did you earn?
0 - 29 Semester Hours 30 - 59 Semester Hours 60 - 89 Semester Hours 90 -119 Semester Hours 0 - 44 Quarter Hours 45 - 89 Quarter Hours 90 - 134 Quarter Hours 135 - 179 Quarter Hours Does not apply
07

How many months/ years of administrative office support experience do you possess?
0 to 5 months 6 months less than 1 year 1 year less than 2 years 2 years or more
Required Question