Administrative Assistant Iii (County Administration)

Salary : $42,224.00 - $54,912.00 Annually

Location : Brooksville, FL

Job Type: Full-Time

Job Number: 14178

Department: County Administration

Opening Date: 09/30/2024

Closing Date: 10/25/2024 11:59 PM Eastern

FLSA: Non-Exempt

Bargaining Unit: N/A

Description

The Administrative Assistant III performs advanced administrative, technical and staff assistant support to the Board of County Commissioners and Executive Office Manager.
Examples of Duties Provides advanced administrative support to the Board of County Commissioners and Executive Office Manager.
Works closely with the Executive Office Manager in carrying out the directives of the Board of County Commissioners.
Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported.
Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit.
Takes notes and minutes of conferences, meetings and functions as required.Keeps appointment calendars, including but not limited to the Board Chambers calendar, and schedules appointments for the Board of County Commissioners.
Greets visitors, receives, screens, and assists callers, including but not limited to acquiring information from caller and forwarding to appropriate department for resolution.Follows up on complaints received by the Board of County Commissioners from citizens with other departments.
Prepares written responses from the Commissioners to the citizen as to the status of the complaint.Prepares forms and composes letters.
Sets up and maintains specialized office files.
Files letters, reports and related technical information in the prescribed manner.
Assembles information for others use.
Opens, prioritizes and processes mail.Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork.
Types information or enters data into computer containing technical terminology.
Retrieves data for reports.Preparation of agenda materials using Legistar software.Composes and prepares resolutions/proclamations for adoption by the Board of County Commissioners pertaining to various issues as required.Prepares all travel arrangements for the Board of County Commissioners, including seminar/conference registration, airfare and accommodations.Performs research and retrieval of records.
Conducts statistical comparisons of information.Assists in the preparation and maintenance of department records.
Emergency Response
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.

Typical Qualifications

Minimum QualificationsGraduation from an accredited high school or possession of an acceptable equivalency diploma (GED).Three (3) years of experience involving advanced administrative/staff assistant duties including the operation of a personal computer, keyboard, or similar data entry equipment, with emphasis in local government.
Proficient in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or RegistrationsMust possess a valid Florida Driver's License and be insurable by current insurance carrier.
Required CompetenciesAbility to utilize tact and deal effectively with the Board of County Commissioners, County Administration staff, fellow employees and the general public.Proficient in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.Experience with Legistar or similar agenda preparation software system preferred.Knowledge of business English, spelling, grammar and punctuation, in order to prepare documents and compose letters, proofread materials, etc.Knowledge of office practices and procedures, with emphasis in local government.Knowledge of mathematics.
Financial Responsibilities: Accept, receive, and/or collect payments.Knowledge of the unit's policies, procedures and practices.Ability to establish and maintain effective working relationships with employees and the public.Ability to access, input and retrieve information from a computer.Ability to communicate using speaking, hearing and visual skills.
Ability to express ideas clearly and concisely, both verbally and in writing.Ability to understand and interpret complex oral and written instructions.
Ability to read and comprehend policies, rules and regulations.
Skill in the operation of a PC, keyboard and typewriter.Skill in the use of taking dictation and of transcription. Supplemental Information

Physical DemandsConstant: Acceptable eyesight (with or without correction), acceptable hearing (with or without hearing aid).
Use of a personal computer.
Frequent: Type at rate of 55 words per minute, ability to access, input and retrieve information from a computer, ability to access file cabinets for filing and retrieval of data, ability to sit at a desk and view a display screen for extended periods of time, ability to communicate both orally and in writing.
Occasional lifting, carrying, pushing and pulling materials/items 10-15 pounds.Environmental ConditionsConstant: Office environment and works closely with others.
Works in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
Pay Grade: 5

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.
Hernando County is a Drug-Free workplace.
All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Join our team!

Our benefits are designed to enhance your work and life balance, as well as the community we serve.

Hernando County offers a comprehensive benefits package to eligible employees including health care, dental, vision, Florida Retirement System (FRS), voluntary deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off plans.

To learn more details, visit our benefits page:

01

Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree
02

Do you have three (3) years of experience involving advanced administrative/staff assistant duties including the operation of a personal computer, keyboard, or similar data entry equipment, with emphasis in local government?
Yes No
03

Please describe your experience with MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.


04

Do you have the ability to establish and maintain effective working relationships with employees and the public?
Yes No
05

Do you have knowledge of business English, spelling, grammar, and punctuation, in order to prepare documents and compose letters, proofread materials, etc.?
Yes No
06

Do you have experience with Legistar or a similar agenda preparation software system?
(Preferred) Yes No
07

Are you able to conduct statistical comparisons of information while adhering to deadlines?
Yes No
08

Do you possess a valid Florida Driver's License?
Yes No
Required Question